Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. UNDP Pakistan works with the Government and communities to develop and implement local solutions to development challenges. In an evolving development context, UNDP supports the efforts of the Government of Pakistan to build a more equitable, prosperous, peaceful, and resilient society, and to achieve its SDGs and COP 25 targets.
RECCU is supporting projects across the country to respond to the growing threat of climate change, to mainstream environmental concerns into national development planning processes, and to expand access to environmental and energy services for the poor. In particular, UNDP has sought to ensure that the poor have stronger capacities to manage, adapt, and monitor climate change. Climate Change is a huge development challenge as well as a huge environmental challenge. It is a growing problem and is now hitting the poorest and the most vulnerable first and hardest.
The M&E & Reporting Officer will be responsible for the quality assurance and evaluation of project activities throughout the implementation and closure of project Water for Development and PASBET. The M&E & Reporting officer will work closely with the Technical Specialist (W4D) and Project Coordinator (PASBET) in developing and providing key support on the formulation of integrated monitoring and evaluation (M&E) and results-based management (RBM) frameworks, systems, and plans in line with UNDP Programme and Operations Policies and Procedures (POPP) for CO programmes, projects, and initiatives to inform programme implementation, ensure programme effectiveness and compliance with corporate programming and reporting requirements, and support CO management decision making.
Duties and Responsibilities The incumbent will work under the overall guidance and supervision of the Technical Specialist W4D and Project Coordinator - PASBET Project of the Resilience Environment & Climate Change Unit (RECCU), UNDP, Pakistan.
Primary focal point and custodian of the Monitoring and Evaluation Strategy of the project and its effective implementation.
- Design and implement Monitoring and Evaluation framework/strategy/system based on Logical Framework Analysis (LFA) of the Project to assess timely and quality implementation of activities to achieve results (outputs, outcomes and impacts), including work plan, targets and indicators;
- Review, adopt, test and modify existing/available monitoring tools, techniques and methods to suit the specific needs of the Project;
- Facilitate baseline study for benchmarks and assessing progress and achievements;
- Take lead in establishing data collection procedures and database.
- Provide support to project leads in planning, reporting and documenting experiences and lessons learned as well as in assessment of results and quality of activities;
- Keep track of all ongoing/completed/planned project activities to ensure consistency with project implementation timelines;
- Compile quarterly and annual progress/reviews and Performance Implementation review reports based on the inputs from project leads and stakeholders;
- Facilitate annual and periodic implementation review and assessment exercises;
- Develop quarterly and annual Project work plans and travel plans for monitoring and evaluation purposes with input from Technical Specialist and stakeholders;
- Keep abreast of new methods and techniques with regards to M&E of project activities based on UNDP guidelines;
- Develop targets and performance indicators to be included in the monitoring system for Project activities, annual reviews and special studies,
- Develop briefs/special and donor reports as per the donor requirement and ensure coordination for effective clearnce from all units for review as needed.
- Update the Project Leads in all aspects of the Project including and advise on strategic issues for successful execution of the Project; Ensure continuous knowledge sharing across project offices on best- practices in M&E in line with requirements of the Government, UNDP and donors;
Ensure continuous knowledge sharing across office on best practices in M&E in line with requirements of the Government, UNDP and GEF:
- Keep abreast of all existing Government, UNDP and donor’s M&E requirements, and any modifications to them, and ensure its universal application across the project.
- Prepare and implement training plans for enhancing M&E capacities of the project team and its partners.
- Design a participatory and web-based M&E reporting system accessible to the Project team and partners.
- Keep close liaison with project leads of W4D and PASBET in all Project activities including supervision of field activities, and take an interest in technical aspects of the Project, interaction with communities, and representatives of line departments in the Project area, especially regarding long-term sustainability of the Project.
- Document and disseminate lessons learned and best practices.
Lead project-level coordination of and support to monitoring, reporting, evaluation, and results-based management
- Organize learning, training, and capacity-building activities on monitoring and evaluation, RBM, data collection and survey methods, and gender mainstreaming during project implementation for PASBET and W4D.
- Support the identification, synthesis, documentation, and dissemination of key lessons learned and good practices derived from monitoring and evaluation activities on what works, and what does not work, and revised theories of change to identify innovative ideas for their scaling or replication.
- Provide sound contributions to local knowledge networks, communities of practice, and other knowledge management mechanisms.
- Contribute to the implementation of Evaluation Knowledge Management and Learning Strategy
- Supports and facilitates all third-party monitoring and project-level monitoring visits on a needs basis ensuring the project quality assurance and timeliness on the project progress against the approved AWP and workplan.
- Take the lead for the overall risk management in Quantum and management of various monitoring dashboards in support of project leads on Quantum and PIMs+ for vertical projects.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies Core competencies:
- Achieve Results: Level 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: Level 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: Level 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: Level 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: Level 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident - Engage and Partner: Level 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion: Level 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies:
Business Management
- Results-based Management. Ability to manage the implementation of strategies, programmes, and projects with a focus at improved performance and demonstrable results. Knowledge and understanding of relevant theories, concepts, methodologies, instruments, and tools
- Project Management. Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business Direction and Strategy
- Systems Thinking. Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
Business Management
- Communication. Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels
- Monitoring& Evaluation. Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results. Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming. Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client's upcoming needs and concerns.
Digital
- Data collection. Being skilled in Data Sorting, Data Cleaning, Survey Administration, Presentation and Reporting including collection of Real-Time Data (e.g. mobile data, satellite data, sensor data).
Partnership management
- Relationship Management. Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.
Required Skills and Experience Education:
- Advanced university degree (master's degree or equivalent) in Public Administration/Policy, Business Administration, Project Management, Economics, Programme Evaluation, Management Information Systems or a closely related field is required. OR
- A first-level university degree (bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Experience:
- Minimum 2 years (with master’s degree) or 4 years (with bachelor’s degree) at the national or international level in project formulation and management of development projects.
- Proven ICT skills, especially in the development of MIS software, using database software.
- Experience in developing participatory M&E systems and analyzing data, using statistical software is desired.
- Experience in designing tools and strategies for data collection, analysis, and production of reports is desired.
- Good organizational management and technical skills with a track record of implementation and monitoring of community-based projects are desired.
- Demonstrated experience in strong drafting, presentation, reporting, and coordination is desired.
Required languages:
- Fluency in English and Urdu is required.
- Knowledge of other local languages is an asset
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