Overview Support Project Manager in stewarding compliance to key controls related to Projects function and deploying Capex related cost tracking database & reports, to have effective control over Capex budgets & provide financial support on implementation of Fixed assets protocols & capex spending Responsibilities 1- To consolidate next year PSP budget requirements received from all Project stake holders for finalizing the next year phase I & II budget plan with Management. 2- Reviewing of Open POs with project custodians and savings from different projects with Project Manager for finalizing the carry forward amounts before uploading the capex budget in SAP. 3- Cancellation of Open POs of supplies and services which are not required in SAP for next year after consulting project custodians. 4- To prepare annual budget reconciliation of key projects and Factory Capex before uploading this budget in SAP at level-1 by planning team. 5- Maintaining and transferring of budgets to different WBS after having Senior Management approvals at level-2 in SAP at start of year 6- Same above activity of transferring of amounts at level-2 is performed during whole year as and when required keeping the total amount of budget same. 7- To prepare spend phasing of annual uploaded budget for planning team with consultation of Project Manager. 8- To prepare payment phasing of foreign & local currencies for treasury team with consultation of Project Manager. 9- To prepare capital appropriation request (CARs) for approved projects, arranging the supporting documents (3 Quotes, Project Rationale, project plan and MOC form) from project stake holders, preparing the cost breakup summary considering all duties, taxes, transportation and contingency in case of imported and local material. 10- Same above process is repeated for CARs exceeding $ 250 M in BPM module by entering financials and other detailed information regarding project on six to seven templates for having on line approvals from CAR approving authorities. 11- Confirmation of NBV of assets from Finance in case of any replacement of assets, for having write off approvals as per SOA while raising the CAR. 12- To provide write off assets detail with approved supporting documents to finance for disposal of fixed asset from fixed asset register. 13- Follow up with CARs approvers for CARs in approval process. 14- Follow up with project custodians for CARs still to be raised. 15- Circulation of mails to all project custodians and Management confirming the commitments requested, GRNs booked and remaining balances against approved CARs. 16- Updating the project wise commitment and spent data in capex tracking sheet on weekly basis. 17- To provide Project wise monthly capital spent and commitment data for Planning’s regional reporting. 18- To prepare projects review slides and their minutes of meeting for bi-weekly and monthly Management projects review meetings. 19- To prepare WBS elements structure considering type of capital asset and opening of this WBS with project description in SAP for approved CARs. 20- Allocation of approved CAR amounts to newly opened WBS on overall and yearly budget positions in SAP. 21- Developing and updating CAPEX slides for monthly Site and OPS review. . 22- To prepare actual spent and balance of year CWIP spend phasing of AOP for planning regional reporting. 23- Physical verification of fixed asset before capitalization with Finance team on monthly basis. 24- To perform tagging activity with Finance team after capitalization on monthly basis. 25- To provide full support to finance team in physical verification of fixed assets appearing in fixed asset register at the time of physical verification by 3rd party auditors after every two years. 26- To provide information as and when required by Finance, planning & treasury for tax computation and other local & regional reporting. 27- Conducting all controls and key control testing activities for ensuring full compliance with PI controls, financial policies and procedures for capex. 28- To reconcile capex spend with finance team on monthly basis before local and regional reporting. 29- To provide capitalization comments including assets name, timeline of future capitalization and location of capitalized assets after consulting all projects stake holders on monthly basis. 31. 30- Cost comparison of each line item of three quotes received from project custodians, selection of items from three quotes on the basis of lowest rate or otherwise on the basis of quality parameters for PR entry in SAP Ensuring compliance to all critical key controls as per PepsiCo controls requirements with updated recordkeeping. 32. Responsible for developing quarterly phasing for the CAPEX and LE Submissions to Planning team. 33. Responsible for stewardship of Global Sustainability CAPEX and associated spend phasing. 34. Responsible for stewardship and review of all CAPEX PRs to drive 100% compliance as per CAPEX Controls requirements. 35. To compile and initiate the project write off material/equipment request in coordination with GP team. 36. Responsible for effective recordkeeping of all projects related documents and databases. 37. Responsible for leading the CAPEX related audits and ensuring closure of findings if any. 38. Responsible for maintaining close liaison with planning and finance teams to ensure timely reporting of spend and associated requirements. 39. Apart from the above, employee is expected to perform other accountabilities, time to time assigned by the manager. Qualifications MBA (Finance)/ Engineering Degree Proficient in Excel, Power Point, Power BI, and other MS Office tools 3-5 years of experience Team player Excellent collaboration & analytical skills Team player SAP & ARIBA experience
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