Overall purpose of the role:
The position will provide essential grant management support to the Head of Department in delivering quality programs in line with the organizational strategy and action plans.
Essential Duties & Responsibilities:
-Manage and inform strategy to develop strong, expanding pipelines of grant-based donors.
-Track and monitor annual revenue goals for grants to provide financial updates and recommendations for annual budget development.
-Analyze grant funding trends to identify growing programs, opportunities for increased funding, and areas in need of greater development.
-Conduct internal and external research to identify funding opportunities with foundations, governmental agencies, corporate, and community-based funding organizations.
-Cultivate, manage, and maintain relationships with organizational funders and stakeholders through targeted and strategic outreach, interpretation, and stewardship.
-Develop grant-based opportunities with appropriate internal departments and teams, and coordinate project plans to ensure adequate reporting and compliance per funder guidelines.
-Monitor application and reporting timelines and communicate them
interdepartmentally to ensure we are meeting funder deadlines and requirements.
-Write grant proposals, letters of interest / inquiry, concept papers, and related materials for proposal submissions that align with funder interests.
-Prepare strategic program and project budgets in collaboration with internal staff and approved by departmental leadership; ensuring that each is in format appropriate to both internal needs and funder understanding.
-Prepare and submit applications and reports in accordance with funder
requirements and deadlines.
-Work with staff to ensure they are informed of the requirements of grant
contracts and assist in advising on how best to navigate any necessary changes through communication with funders.
-Manage progress of grant-funded programs and broker communication between funders and internal stakeholders.
-Conduct internal education to help in identifying projects eligible for
or requiring grant funding, how grant funding fits within organizational budget, and how to develop project and program work plans that are grant ready.
-Serve as needed as an organization wide resource for written communications and reporting, including in-team, cross-departmental, and organizational projects.
-Maintain and manage complete records and files in accordance with
record-keeping policies, related to past, present, and prospective grant- based donor engagement, that includes funder and proposal information, contracts, paperwork and key documentation.
Qualifications and Experience Required:
-Bachelors or Masters degree in international relations, project management, business administration, or similar studies relevant to the post.
-At least 3 years of grants management experience with an international NGO. Knowledge of donor rules, regulations, and procedures of donors including local and international bodies.
-Proven experience in successfully applying for institutional donor funding.
-Proven experience in capacity building and training staff and partners.