Executive Secretary to the CEO

Job Title: Executive Secretary to the CEO

Job Summary: The Executive Secretary to the CEO provides high-level administrative support and assistance to the CEO, ensuring the efficient operation of the executive office. This role involves managing schedules, facilitating communication, and coordinating various activities.

Key Responsibilities:

1. Administrative Support:
   • Manage the CEOs calendar, scheduling meetings, appointments, and travel arrangements.
   • Prepare and organize materials for meetings, including agendas, reports, and presentations.
   • Draft, proofread, and edit correspondence, reports, and other documents on behalf of the CEO.
2. Communication Management:
   • Serve as the primary point of contact for internal and external stakeholders.
   • Screen and prioritize incoming communications (emails, phone calls, and messages).
   • Facilitate communication between the CEO and other departments, clients, and board members.
3. Meeting Coordination:
   • Organize and coordinate executive meetings, including logistics, catering, and materials.
   • Take minutes during meetings and ensure follow-up on action items.
4. Project Management:
   • Assist in the management of special projects and initiatives led by the CEO.
   • Monitor project timelines and deliverables, ensuring deadlines are met.
5. Confidentiality and Discretion:
   • Handle sensitive and confidential information with discretion and professionalism.
   • Uphold a high standard of integrity in all interactions.
6. Office Management:
   • Maintain an organized and efficient office environment for the CEO.
   • Manage office supplies, equipment, and vendor relationships as needed.
7. Research and Reporting:
   • Conduct research and gather information to assist the CEO in decision-making.
   • Prepare reports and summaries on various topics as required.

Qualifications:

• Bachelors degree 
• Proven experience as an executive secretary or in a similar administrative role, supporting C-level executives.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Computer proficiency is a must
• High level of professionalism and confidentiality.

Skills:

• Strong interpersonal skills and ability to build relationships with stakeholders at all levels.
• Problem-solving skills with a proactive approach to tasks and challenges.
• Ability to multitask and manage competing priorities effectively.
• Attention to detail and high standards for quality work