Executive Assistant

Some careers have more impact than others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be.

HSBC is one of the largest banking and financial services organisations in the world, with operations in 62 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realise their ambitions.

We are currently seeking an experienced professional to join our team in the role of Executive Assistant

Principal responsibilities

• Diary management, email handling, administration of leadership meetings and other key committees, scheduling appointments on behalf of the Programme Office, planning and structuring programmes and itineraries across different time zones.
• Proactively identify and resolve conflicting meetings as well as reminding and assist in preparing for important meetings.
• The role holder must exercise complete confidentiality in their day to day activities due to the nature of information they administer.
• Delivers excellent service, responds to individual stakeholders and colleagues in the way they plan their time and carry out their duties. Keeps our stakeholders and colleagues informed.
• Supports the PMO team by providing clear instruction and follow up with regards to information recording and minute taking
• Ensuring all expenses and invoices are processed and paid within an efficient timeframe
• Organising international travel arrangements including booking flights and accommodation, arranging visas and planning itineraries
• The Programme Director’s position is of a global nature so the role holder will be continually challenged with differing time zones.
• Maintain programme whereabouts/holiday tracker
• Working collaboratively with other assistants