الوصف الوظيفي
Job Description
CDM Smith’s International Development Group is now accepting applications for the position of Contract Specialist for a $12M roads-related construction supervision consultancy in Pakistan. The Khyber Pakhtunkhwa Rural Roads Development Project (KP-RRDP), funded by a loan from the Asian Development Bank, aims to enhance connectivity, economic development, and tourism in the Khyber Pakhtunkhwa province of Pakistan.
The project focuses on rehabilitating flood-affected roads, rural access roads, tourism roads, and bridges, with the goal of improving accessibility, connectivity, and socioeconomic development. The project also aims to enhance resilience to natural disasters and leverage the region's tourism potential, ultimately improving the quality of life for residents and unlocking new socio-economic opportunities.
The Contract Specialist input is expected to be engaged for 18 person months out of the 48-month total duration of the project. The selected candidate should expect to be based in KPK Province, near to the project office, for their intermittent inputs.
Responsibilities:
The Contract Specialist(s) will be responsible for assistance in procurement and contract administration, taking timely contractual actions related to cost, time and quality controls and closure of the contracts, and in case of dispute its referral to the adjudication and arbitration.
The Contract Specialist(s) will be responsible for assisting in all the activities pertaining to procurement and contract administration, early warning of key contractual actions, scheduling and documenting contract management meetings and evaluating/resolving contractor’s claims and contractual disputes.
The responsibilities of the Contract Specialist include, but are not limited to, the following:
- Assist Employer and Team Leader in coordinating contract management and planning activities for the work package with Engineering, Project Controls and Construction.
- Assist in organizing meetings for negotiating and resolving technical and contract completion issues.
- Assist Employer and Team Leader in effect the timely distribution of reports and pertinent commercial information to and from Contractors in accordance with agreed schedule.
- Assist in scheduling turnover meetings with Site Personnel, where required.
- Assist in checking timesheets for contract conformance (rates, backup and extensions).
- Assist in review of Contractors’ invoices and prepare Progress Payment Certificates with Cost Control.
- Assist in reviewing Contractors’ costs, forecasts and requests for extras.
- Assist in review and issue for approval and post Substantial Performance documents.
- Participate in contract cost review meetings and regular Project progress and assist with preparation of monthly contracts and Project progress reports.
- Assist in procurement and contracts administration and assistance actions such as contracts solicitations, modifications, delivery schedules, plans and coordination with relevant departments.
- Assist in the preparation of procurement and contract documents.
- Assist in the review of procedural aspects of contract actions. Participate in contracts administration sufficient to ensure contract terms and conditions are met and that the contractor delivers the required services in a timely manner to achieve the objectives of the project.
- Assist in the termination of contracts for the convenience of the Project by the contractor. The incumbent is responsible for the preparation of all documentation necessary to support and defend termination decisions.
- Recommend actions when the contractor is not in compliance with contract provisions.
- Coordinate with contractors to determine and recommend alternative courses of action, such as extension of delivery schedule.
- Conduct contract reviews to evaluate contractor’s performance and monitor contractor activity to assure compliance.
- Monitor such matters as payments, claims, and contractual changes to ensure requirements of the contract are met.
- Review completed contract file to ensure routine administrative matters are resolved or completed; and
- Support to Team Leader in drafting, for submittal to the ADB through Employer, any requests for consent to extension of time/variation orders.
- Perform any other tasks / assignment that may be assigned by CSC, PIU or ADB ies as assigned.
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Minimum Qualifications
-Bachelor’s degree in civil engineering, law, contracts, purchasing, or management
- Master’s degree in civil engineering, law, contracts / procurement, or equivalent.
- Minimum 12 years’ experience as Procurement/ Contract Specialist on road projects based on FIDIC conditions of contract / ADB Small Works Conditions of Contract
- Experience and knowledge of the ADB’s procurement procedures
- Proven credentials in contract administration, evaluating contractor’s claims and dispute resolution.
- Experience of preparing and interpreting the procurement and contract documents besides making response on behalf of the Employer to settle Audit Para’s.
- Must be fully authorized and able to work in Pakistan
