Company Secretary

Our client, a Karachi based company and an equal opportunity employer, seeks to appoint a seasoned professional for the role of Company Secretary. The Company Secretary shall directly report to the Chairman of the Board with the primary responsibility of fulfilling all secretarial functions. This shall include maintaining liaison with the Chairman, Board of Management, Chief Executive Officer with respect to holding of meetings of the Board and its committees and ensuring corporate governance and companys compliance with all applicable laws.

Duties & Responsibilities

Main responsibilities of the position include the following but are not limited to:

• To prepare and distribute agenda and working papers for meetings of the board and its committees
• To prepare minutes of all aforesaid meetings and follow-up to ensure compliance/implementation of decisions of the board and its committees
• To prepare and maintain corporate/statutory record of the company and filing of periodic and statutory returns with the Securities & Exchange Commission of Pakistan, Pakistan Stock Exchange and other relevant authorities
• To arrange and conduct general meetings of the company as per law while ensuring compliance with requisite provisions of the law
• Act as a single point of contact and liaison between the board and the management, facilitating effective communication and decision-making
• Continuous review and monitoring of amendments/updates in Corporate Laws & secretarial practices and to keep updated the board as well as management
• To liaison with internal and external auditors and legal counsel in order to ensure compliance of statutory provisions of all corporate laws
• To communicate the decisions of the board and policies formulated by the board
• To arrange and organize orientation and other courses for updating/acquaintance of the board members regarding trends of corporate culture
• To ensure compliance with laws that govern and apply to public sector companies
• To verify, authenticate and sign (where required), company documents and also affix seal of the company on legal documents
• To ensure transfer of shares of the company are carried out as per law and procedure and maintain effective coordination with the share registrar
• To represent the company before corporate regulatory authorities as and when required
• Assist in preparation and finalization of annual report of the company in accordance with applicable laws
• Any other task as may be required by the management to effectively provide governance support

Eligibility Criteria:

Qualification and Experience:

• A person holding a masters degree in business or finance or commerce or law from a university recognized by the Higher Education Commission or A member of a recognized body of professional accountants or A member of a recognized body of corporate or chartered secretaries or with at least 5 years of relevant experience
  
• A minimum of 15 years of total work experience, preferably in a large national/ multinational organization in the oil and gas or public sector

Age:

• Should not be more than 45 years of age on the closing date of application.

Knowledge:

• An in-depth understanding of the laws, rules and regulations which govern listed and public sector companies and the ability to ensure their compliance. He/she must further safeguard board processes to confirm they are followed and that all other relevant statements, reports and requirements are complied with.

Skills:

• Ability to gain insight into the workings of the company and remain in liaison with all departments for due compliances
• Outstanding communication and drafting skills, English language and minute taking skills and the capacity to work well under pressure with integrity especially when handling confidential information

Additional Requirements:

• Proven integrity and the ability to manage sensitive information confidentially
• Strong interpersonal skills and ability to work in a team-oriented environment

If you have the required experience and educational qualification to take up the challenging role, you are requested to apply by February 18, 2025 at http://jobs.hrs-int.com/

Only shortlisted candidates will be contacted.