Associate, Human Resources

Entity: Aga Khan University

Location: Karachi, Pakistan.

Introduction to the Aga Khan University:

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact and access; and AKU is a model of academic excellence and an agent of social change.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

You will be accountable for the complete employee lifecycle, end-to-end hiring and onboarding of employees, which includes, but not limited to, carry out sourcing against various roles, plan and execute the selection process, prepare and place employment offers, ensure a smooth onboarding experience of candidates and completion of employee records and related formalities. You will provide HR advisory to the assigned departments for all their needs related to workforce management.

Specifically, you will be responsible for:

• understand the role against which sourcing process needs to be carried out from the business and source using optimum channels to ensure efficiency while ensuring quality of profiles sources
• effectively plan and execute the selection process according to the requirements
• prepare and place offers to selected candidates, ensuring that the offers are market competitive while internal equity remains unaffected
• carry out entire onboarding process in an effective and professional manner to enhance candidate experience and employer brand
• complete the post-joining formalities for all hiring and comply with requirements related to employee records (both system-related and physical)
• provide support in coordinating with the relevant departments to ensure all pre-joining formalities are completed before joining of the candidate
• regularly meet the business and keep them informed for updates on recruitment and other HR activities
• ensure that contracts related to appointments, promotions, transfers, post-retirement, provision of allowance and other employment changes are timely prepared and served to employees
• provide support in the development, implementation, and continuous improvement of HR policies and practices framework of the organization
• gain insights into latest developments and market trends related to HR practices and business models, and recommend changes to the existing HR structure, policies and practices
• participate in departmental quality initiatives and projects, and add value to the assigned business and processes.

Eligibility Criteria / Requirements

• at least a Bachelor’s degree in Business Administration, Human Resource Management, Administrative Sciences, Psychology/Organizational Psychology/Psychology or equivalent
• at least two years of proven track record in provision of HR services in organizations of good repute
• ability to focus on priorities while managing tight deadlines to ensure that goals are timely met
• experience of efficiently carrying out HR processes, including recruitment, onboarding and employee experience
• timely and professionally communicate well-articulated information with people at all levels, both written and verbally
• ability to maintain focus on own professional development and continuous improvement, in consultation with management
• proficiency in the use of computer applications, particularly MS Office and various database and applicant tracking systems
• ability to work effectively in teams as well as independently and maintain optimum relationship with all stakeholders.