Associate, Housing Services

Position: Associate, Housing Services

Entity: Aga Khan University

Location: Karachi

Introduction to the Aga Khan University:

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact and access; and AKU is a model of academic excellence and an agent of social change.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Job Role / Responsibilities:

The purpose of this job is to work according to guidance of the Assistance Manager/Manager for the leasing of properties forOut reach diagnostic services/ Off Campus Hostels / Off Campus Office as well as renewals of the leases which expire throughout the year. Preparation of ROPs and follow up with finance. Providing solution for utilities related issues arising at labs from time to time.

Specifically, you will be responsible for;

• identify properties for outreach units/ Repatriates / Off Campus Hostels / Off Campus Office spaces as per needs of the user. This includes total work required to close deal including preparing all the documentation with the assistance of Assistant Manager making sure that everything is complying to the defined polices of Housing Department which includes verification of property documents, preparing letter of intent, Lease agreement, handing taking over documents
• responsible for arranging and executing Housing tours for Expats
• work closely with PSCMD for complete arrangement of furniture, electronic items, kitchen appliances and other household items till delivered at required residence
• preparing rental advance ROP for the properties leased for offices/expatriates’ residence and off campus hostels
• carrying out renewals of properties leased for /out reach labs/Off campus hostels / Off campus offices spaces applying best market practices
• preparation of ROPs and follow up with finance for timely payments to property owners and vendors
• working with property owners and vendors for the solution of utilities issues arising at outreach units
• work in close collaboration with different AKU departments for getting the tasks done.

Eligibility Criteria / Requirements:

• graduate / Postgraduate (Administration or Management) 
• 2 to 3 years’ experience in administrative works, knowledge of real estate will be added advantage. Fluency in speaking 
• local regional language will also be considered an advantage.
• should have worked in a reputable organization in an administrative position. Real estate experience will be added advantage.
• preferably have his own conveyance
• communication skills verbal and email writing
• computer skills i.e. good proficiency in MS office.
• negotiations skills
• bilingual - Local language + English

Comprehensive employment reference checks will be conducted.