Entity: Aga Khan University
Location: Karachi, Pakistan
Introduction:
Aga Khan University, chartered in 1983 as Pakistan’s first private international University, is committed to the provision of education, research, and health care based on international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan, East Africa, the United Kingdom, and Afghanistan and is a major component of the Aga Khan Development Network.
AKU is an equal opportunity employer and is committed to safeguarding and aims to adopt appropriate standards for ensuring and promoting a respectful relationship with and between all faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.
Responsibilities:
The incumbent will be responsible for:
- raising Material Service Request (MSR) Purchase Requisitions (PR) and follow through until payment release.
- preparing and manage PRs for capital equipment purchases.
- collaborate with the Purchase Department to obtain and compare quotations for required items.
- raising and manage transportation requests with the Transport Department.
- facilitating travel requests and itineraries with the Travel Department.
- coordinating catering requests with the NFSD department.
- assisting in planning and executing departmental events, including logistical and vendor coordination.
- circulating the monthly faculty route schedule and ensure timely updates.
- maintaining organized records of PRs, payments, and logistical requests.
- handling correspondence, documentation, and filing for the department.
- serving as a point of contact for faculty and staff, addressing general administrative queries.
- monitoring office supplies and initiate replenishment requests.
- supporting in scheduling meetings, preparing agendas, and recording minutes.
- having strong organizational and multitasking abilities.
- having knowledge of procurement and financial processes.
- proficiently working on MS Office (Word, Excel, Outlook).
- ability to work collaboratively with different departments and external vendors.
Requirements:
The incumbent should have:
- a bachelors degree
- 2-3 years of relevant experience
- excellent communication and interpersonal skills
- track record of mastering new tasks with little or no supervision
- good knowledge of the use of computers and basic software
- ability to handle multiple tasks and perform under pressure.
- fluency in written and spoken English
Comprehensive reference checks will be conducted.
