Assistant Manager, Grant Administration, Department of Community Health Sciences
Entity Medical College
Location Karachi, Pakistan
Introduction Aga Khan University chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research, and health care of international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan, East Africa, the United Kingdom, and Afghanistan, and is a major component of Aga Khan Development Network.
As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.
The Department of Community Health Sciences (CHS) is the leading unit of its type in Pakistan, recognized regionally and internationally for the relevance, quality, and extent of its work in support of public health and the development of primary health care systems. It comprises of five major operational sections: Epidemiology & Biostatistics, Health Policy & Management, Population & Reproductive Health, Environmental Health & Climate Change, and Non-communicable Diseases & Mental Health.
This is a grant-funded contractual position.
Responsibilities:
You will be responsible for:
- acting as a focal person for all communications to/from donor agencies, entities, and other national and international partners and stakeholders
- facilitating and coordinating with different departments, e.g., administration, finance, travel, elective office, HR, public affairs, research office, and clinical departments of AKU on various project-related matters
- preparing schedules and monitoring deadlines of the projects
- maintaining a data bank of all protocols, training manuals, assets, documents, and other project-related materials during and after the project
- coordinating, organising, and conducting various activities, including but not limited to weekly management meetings
- creating impactful presentations, recording discussions, and producing meeting notes
- managing research administration of various extramural and intramural research grants
- managing the finances of all research projects in line with the University policies and procedures
- having a proactive approach to project management, liaising with AKU’s support departments for timely delivery of tasks
- supervising and developing administrative tasks and tools
- monitoring, evaluating, and improving operating procedures of all administrative functions
- facilitating the hiring of research staff
- acting as a point of contact for grants submitted and responding to queries from funding agencies.
- managing existing grants by tracking grants, developing internal reporting systems, writing reports,
- maintaining historical records, and working with staff to ensure each project or program meets proposal conditions and expectations
- strategically planning resources to ensure the smooth running of research grants and contracts, including human resources, financial resources, and capital lead
- reviewing policies and procedures of funding agencies and completing required documentation for timely grant submission
- planning, coordinating, and executing research grants awarded in line with the scientific proposal and funders’ and institution’s policies
- meeting with regulatory bodies and obtaining relevant approvals for the project
- developing and coordinating scientific project reports in line with funder policies
- facilitating the identification of vendors and/or the purchase of equipment and other materials as per the needs of the project
- reviewing grant/research protocols and completing documentation for the Internal grant review process
- reviewing contracts received from agencies with AKU’s Legal, Finance, and Research offices for acceptability and conformity of their terms and conditions.
Requirements:
You should have:
- a master's degree from a reputable University (local or overseas) preferably in Business Administration, Accounting, Economics or related disciplines
- at least five years of experience in research grant management preferably in an educational institution of higher learning
- sound knowledge of grant management
- excellent interpersonal skills
- good critical analysis skills
- excellent communication skills
- fluency in spoken English and writing
- the ability to draft/write reports, and minutes etc.
- strong attention to detail and excellent organisational skills
- efficiency in MS office, including Excel
- the ability to handle office correspondence independently
- a good understanding of administrative processes and ability to liaise with other offices at the University.
Comprehensive employment reference checks will be conducted.
