Administrator

Department

Maintenance

Position

Administrator

Qualification

High School Diploma. Bachelor's degree or diploma in Business Administration, Office Management, or a related field (preferred).

Experience

Minimum of 2 years of experience in an administrative role, preferably in maintenance or a similar technical environment.

Requirements

• Proficiency in computer skills, including Microsoft Office (Word, Excel, PowerPoint) and familiarity with SAP or similar software.
• Strong organizational skills with attention to detail and the ability to multitask effectively.
• Excellent communication and interpersonal skills to support cross-functional coordination.
• Knowledge of maintenance operations or industrial environments is an advantage.
• Commitment to maintaining confidentiality and professionalism in handling sensitive information.

Responsibilities

• Using digital systems and tools, maintain and update maintenance records, work orders, and equipment logs.
• Assist in generating reports, including maintenance schedules, progress updates, and performance metrics.
• Coordinate with the maintenance team to ensure timely documentation of completed tasks and outstanding work orders.
• Handle data entry and ensure accuracy in maintenance-related systems, including SAP or equivalent platforms.
• Maintained inventory records and liaised with the warehouse team to support the procurement of tools, spare parts, and materials for maintenance activities.
• Manage communication and correspondence related to maintenance operations, including scheduling meetings and coordinating with vendors or contractors.
• Monitor and update maintenance calendars and ensure alignment with operational needs.
• Provide administrative support for budget tracking, expense reports, and invoice processing for maintenance activities.
• Ensure all administrative tasks comply with company policies, safety standards, and regulatory requirements.
• Assist in organizing training sessions, maintaining records of certifications, and supporting onboarding processes for maintenance staff.