Admin Officer

We are looking for an experienced and skilled Administrative Officer to join our team. The ideal candidate should have experience in managing daily administrative tasks, facility management, vendor coordination, and customer relations. Additionally, they should possess a solid understanding of client interaction and communication. This role requires strong organizational abilities, effective time management, and the capacity to multitask in a dynamic environment.

1. Daily Administrative Management:

• Oversee daily office operations, including handling correspondence, scheduling, and document management.
• Ensure office supplies are well stocked and manage inventory efficiently.
• Prepare, maintain, and organize accurate records, reports, and other necessary documentation.

2. Facility Management:

• Manage the upkeep and functionality of office facilities.
• Coordinate with service providers for repairs, maintenance, and other facility needs.
• Ensure the office environment is safe, clean, and conducive to work productivity.

3. Vendor Management:

• Act as the primary liaison with vendors and suppliers, managing contracts and procurement.
• Monitor vendor performance and ensure timely delivery of quality services and products.
• Negotiate contract terms and manage renewals with suppliers.

4. Customer Relations:

• Serve as the point of contact for customer inquiries, providing prompt and professional responses.
• Address and resolve customer complaints, ensuring high levels of customer satisfaction.
• Maintain and build positive relationships with customers to enhance the company’s reputation.

5. Client Interaction:

• Assist in managing and maintaining client relationships, ensuring client needs are met effectively.
• Support the preparation of client proposals, presentations, and detailed reports.
• Organize and coordinate client meetings, maintaining open and effective communication channels.