Workplace Services Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

About JLL: At JLL, we’re committed to reshaping the way people, property, and ideas intersect. We partner with clients to deliver innovative real estate solutions that enhance productivity and sustainability.

Position Overview: JLL is seeking a dedicated Office Assistant to support our facilities management team. This role will play a crucial part in maintaining efficient office operations and enhancing the overall workplace experience for our clients.

Key Responsibilities:

Reception and Administrative Support:

• Greet and direct visitors, ensuring a professional and welcoming experience.
• Handle incoming calls and correspondence efficiently, redirecting as needed.
• Organize and schedule meetings, conferences, and appointments.

Facilities Coordination:

• Support the upkeep of office cleanliness, safety, and functionality.
• Collaborate with vendors for maintenance, repairs, and procurement of supplies.
• Track and manage office supplies inventory effectively.

Support Services:

• Assist with space planning and facilitate office layout adjustments.
• Coordinate internal moves and workstation setups.
• Implement and maintain security protocols, including access control.

Event and Project Assistance:

• Manage logistics for on-site meetings, events, and training sessions.
• Assist with facility-related projects to ensure timely and successful completion.

Communication and Reporting:

• Communicate effectively with internal teams and external service providers.
• Prepare and maintain facilities-related reports and documentation.

Continuous Improvement:

• Proactively identify opportunities for process improvement and operational efficiencies.
• Offer ideas to improve workplace environments and service delivery.

Qualifications:

• High school diploma or equivalent; additional education or certification in facilities management is advantageous.
• Experience as an office assistant or in a similar administrative role.
• Strong organizational skills and the ability to multitask.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Collaborative team player with a focus on customer service.
• Familiarity with facilities management software and tools is preferred.

Working Conditions:

• Mainly an on-site role with physical activity related to office setup and supply management.
• Standard business hours with some flexibility for urgent facility needs.

Why Join JLL?

• Be part of a global leader in real estate services, committed to innovation and excellence.
• Work with a dynamic team focused on professional growth and client satisfaction.
• Competitive salary and comprehensive benefits package.

Application Process: Interested candidates should submit a resume and cover letter to [Contact Information]. Please include "Office Assistant - Facilities Management" in the subject line.

JLL is an equal opportunity employer and is committed to creating a diverse and inclusive environment for all employees.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.