HR OPS & PAYROLL Officer Spain

BUSINESS UNIT STATEMENT:

The HR Operations & payrollSpecialist will be in charge within the team of multiple cross-functional activities linked to a concrete scope, he/she will be versatile in the execution of the tasks to ensure the back-up and the adoption of the rotation with the other members of the team.

MISSION:

He/she is responsible for performing the following activities: 

Onboarding, offboarding and internal mobilities:

• Process the request for employees onboarding/offboarding and internal mobilities. This includes:
  • Contacting employees and collecting necessary documents
  • Activating/ deactivating benefits
  • Updating the movements in the global and local tools

HR Data Quality and Administration:

• Ensuring good data quality in the HR tools with frequent synchronization with relevant stakeholders. (Opco, employees, manager,)reporting technical problems identified to the support teams,
• Creating HR reporting to meet requestors needs such as HR audits and “social data reporting”

Employee and Manager Requests Management: 

• Management of employee/managers requests (back-office) , analysis and follow up 
• Liaise with the HR Operations office for Governance and synchronization with the different teams to review requests and anticipate overflow and future actions if necessary.
• Think out of the box and propose continuous process improvement actions. 

Payroll Management:

• Update payroll data into HR Tools
• Control payroll reports monthly
• Liaise with the HR operation officer for synchronization 

Others:

• Creation of Purchase orders for HR providers.
• Follow up of the invoice until the payment. Attendance report

QUALIFICATIONS:

REQUIRED PROFILE:

• HR Generalist profile
• Bac +5 / 3ans minimum
• Fluent in Spanish & English

SOFT SKILLS:

• Ability to manage multiple processes simultaneously and ensure cross functional alignment.
• Autonomy, responsiveness, and ability to learn quickly.
• Strong communication and coordination skills to collaborate effectively with different teams (ability to work within an international teams & adapt to different cultural contexts)
• Strong analytical skills