Administrative Assistant, School of Computer Science and Data Analytics
|
Position Details
Position Information Position Type Professional Staff Faculty Track Position Title Administrative Assistant, School of Computer Science and Data Analytics Employment Status Full Time Months 12 Campus Biddeford, ME Description The College of Arts and Sciences (CAS ) at the University of New England (UNE ) is seeking a motivated individual with strong communication, organizational, and customer service skills to join our team as anAdministrative Assistant in the School of Computer Science and Data Analytics (SCSDA ). This position performs a wide variety of administrative and organization tasks supporting office operations in the school, and also serves as the primary contact with students, faculty, and staff from academic and administrative units across campus
Review of applications will begin immediately and continue until the position is filled.
UNE is a private, non-profit, comprehensive R2 university, with campuses in Portland and Biddeford, Maine and Tangier, Morocco. The College of Arts and Sciences is located on UNE’s waterfront Biddeford campus, with nearby city-based amenities in Portland (a 30-minute drive) and Boston (a 2-hour drive). UNE’s location in southern Maine affords easy access to forests, mountains, freshwater lakes, rocky coastlines, and sandy beaches. CAS , one of UNE’s six colleges, has a primary focus on undergraduate education.
UNE offers students a highly integrated learning experience that promotes excellence through interdisciplinary collaboration and innovation in education, research, and service. UNE’s excellence could not happen without a dedicated and talented faculty and professional staff. Our core values include but are not limited to Student Centeredness; Community and Belonging; and Relentless Inquiry. Visit to learn about our mission, vision, and core values.
UNE is a great place to work. We boast both a tight-knit community and access to a wide array of degree programs, research opportunities and cultural events. We have three distinct campuses that combine to offer students a range of different learning experiences. Our two Maine campuses house our nationally recognized undergraduate, graduate and professional programs, while our campus in Tangier, Morocco is home to an innovative semester abroad program. UNE is perennially included on “best colleges lists” by
U.S. News & World Report
,
The Princeton Review
,
Forbes
, and others. Portland is one of the nation’s most livable small cities with an incredible natural environment, friendly people, a wealth of arts and cultural institutions, and major medical facilities.
Outside
magazine named it as one of the “Greatest Places to Live in America”, and
Bon Appetit
selected Portland as the 2018 “Restaurant City of the Year”.
UNE also offers a generous comprehensive benefits package to eligible employees and their dependents. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits for both employees and dependent children. Please visit the Human Resources Benefits site ()for additional information regarding UNE’s fantastic benefits package. Responsibilities
Oversee and carry out various day-to-day departmental administrative functions.+ Welcoming and directing faculty, professional staff, students and visitors to appropriate personnel,
+ Answering, screening, and transferring emails and phone calls,
+ Receiving and routing documents and requests to the appropriate personnel and/or administrative offices,
+ Retrieving information as requested from records, emails, meeting minutes, and other related documents; preparing reports and written summaries when needed.
Maintaining the appointment calendar for the school director. Initiating, preparing, and processing, various administrative, financial and operations requests, ensuring timely and accurate completion. Monitoring financial activity, maintaining financial records, and preparing reports as needed. Organizing and maintaining files and records for the school; developing and maintaining record-keeping systems related to assigned functions. Compile a variety of information from both manual and computerized records and files for regular and special reports and in response to specific requests by supervisor or other staff members. Serving as a liaison to faculty, professional staff, students, and visitors to answer questions, assist, explain and enforce polices and procedures. Maintaining and purchasing office supplies and other materials for the school. Making travel arrangements for the school director and faculty. Train and oversee the work of student assistants. Performing other related duties as needed.
Qualifications An associate’s degree plus at least one year of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficiency in Microsoft Office Suite and/or related software. The ability to provide excellent customer service to a diverse group of students, faculty, and professional staff. An understanding of clerical procedures and systems, with good basic administrative and organizational skills. The ability to work independently.
EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity. Posting Detail Information Posting Number 2022PS0597P Open Date 02/04/2025 Close Date Open Until Filled Yes
Supplemental Questions
Required fields are indicated with an asterisk ().
Documents Needed to Apply
Required Documents - Resume
Optional Documents
- Cover Letter
