The Operations Specialist - Procurement is responsible for overseeing daily procurement tasks, analyzing and improving procurement processes, and ensuring that all procurement operations run smoothly and efficiently. This role includes developing and implementing standard operating procedures (SOPs) for procurement, generating and presenting reports, coordinating with other departments, managing procurement issues, and participating in procurement projects. The Operations Specialist will maintain accurate records, support organizational goals, and ensure alignment with best practices.
Key Responsibilities:
Ensure that daily procurement operations are conducted smoothly and efficiently.
Analyze current procurement processes and implement improvements to enhance efficiency and productivity.
Develop and implement standard operating procedures (SOPs) and best practices for procurement.
Generate and present detailed reports on procurement activities and performance metrics.
Collaborate with other departments to ensure effective communication and alignment on procurement tasks.
Manage and resolve procurement issues promptly, providing timely solutions.
Participate in procurement projects, ensuring they meet objectives, timelines, and budgets.
Work with project teams to define project scope, goals, and deliverables.
Track project progress and make necessary adjustments to keep projects on track.
Maintain accurate records of procurement activities and performance metrics.
Perform additional duties as assigned by management to support organizational goals.
Knowledge and Skills:
In-depth understanding of procurement workflows, SOPs, and best practices.
Ability to analyze procurement data, generate reports, and apply data-driven insights.
Understanding of supply chain processes, inventory management, procurement, and logistics.
Basic knowledge of budgeting, cost control, and financial analysis related to procurement activities.
Effective communication skills for interacting with team members, management, suppliers, and customers.
Understanding of customer service principles and practices to enhance satisfaction and address procurement issues.
Familiarity with change management processes to effectively manage and adapt to organizational changes.
Knowledge of workplace safety standards and protocols to ensure a safe working environment.
Familiarity with project management principles, methodologies, and tools (e.g., Agile, Waterfall, Microsoft Project, Excel).
Qualifications:
Education: Bachelor’s degree in business administration, procurement, or a related field.
Experience: Proven experience in procurement, supply chain management, operations, or a similar role.
Tools Proficiency: Proficiency in project management tools and procurement software.
Skills: Strong analytical, problem-solving, and project management skills.
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