Executive Assistant

A Reputable Company located in Beirut, Lebanon is seeking to recruit an Executive Assistant.

Main Duties :

• To schedule appointments, answer telephones, give information to callers and route to appropriate persons.
• To establish file registration and recording system for incoming/outgoing memos, letters, and other forms of correspondence.
• To locate and append appropriate files and other records to correspondence to be answered by the direct supervisor.
• To compose routine correspondence and memos as per her supervisor’s approval.
• To remind the direct supervisor of any meeting or necessary business deadlines, and reports any occurring problem.
• To use electronic diary systems to plan team activities (making / coordinating appointments, booking rooms & notifying attendees).
• To route incoming and outgoing mail to appropriate destination.
• To arrange copies of correspondence or other printed material.
• To assume all authorities outlined in the authorities’ schedule.
• To undertake any other assignment as per the direct superior’s instructions.
• To ensure offices are always clean and tidy.
• To ensure guests are properly received and welcomed.