Administrative Executive

Job Summary:

The Administrative Executive will be responsible for the administrative duties related to the office management, provide comprehensive support to the CEO and assist the Legal Department with various administrative tasks. This role requires a highly organized, detail-oriented individual who can manage multiple priorities efficiently and maintain confidentiality.

Key Responsibilities:

1. Executive Support:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements if needed
• Prepare and edit correspondence, communications, presentations, and other documents for the CEO
• Coordinate and organize executive and Board meetings

1. Legal Department Support:

• Provide administrative support to the Legal Department, including document preparation, filing, and record maintenance
• Assist with the preparation and review of legal documents and contracts
• Coordinate meetings and communications between the Legal Department and other departments
• Support the legal advisor with data entry, and other clerical tasks as needed

1. General Administrative Duties:

• Is responsible for all office supplies including their purchase and their stock count
• Assist with the planning and coordination of company events and activities
• Manage and prioritize multiple tasks and projects with minimal supervision
• Handle confidential information with discretion and maintain a high level of professionalis

1. Office Boys Supervision:

• Supervise office boys and administrative drivers, ensuring they adhere to schedules and complete tasks efficiently
• Assign and monitor tasks related to banking and legal entity
• Coordinate and oversee the delivery of documents to banks, legal entities, and other relevant locations

Qualifications:

• Bachelor’s degree in any related field
• Minimum of 5 to 7 years of administrative experience, preferably supporting executive-level management
• Familiarity with legal processes is a plus
• Excellent written and verbal communication skills in Arabic, English, and French
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines
• Ability to work independently and as part of a team
• High level of discretion and confidentiality

All your information will be kept confidential according to EEO guidelines.