Proposal Coordinator

About the Role

The International Projects, Proposal Coordinator is responsible for preparing proposals, planning, coordinating, and handling issues regarding international projects and further ensuring that overall work is performed efficiently and effectively on a daily basis. To perform various project management and administrative functions related to the International Projects Department, such as follow-up and overall coordination involving ongoing and upcoming opportunities.

What you will be doing

• Review request for proposals (RFP) issued to Pace and coordinate on proposal submission.
• Coordinate in preparation of budget / forecast of expected business.
• Compile and submit required documents to ensure Client invitation to submit proposal.
• Foster and develop effective working relationships with sub-consultants and international consultants / contacts.
• Track and report status of all proposal elements to the Department Head.
• Provide support in proposal preparation and ensure that it is submitted on time, meeting the requirements of client.
• Coordinate with consultants, Resident Engineers, and branch / project offices on a day-to-day basis.
• Identify potential opportunities for international projects by conducting research on funding agencies through their websites and other sources.
• Monitor progress of projects and potential opportunities effectively.
• Plan, organize, and coordinate on projects (i.e. ongoing and upcoming) outside of Kuwait.
• Prepare and ensure timely submission of invoice to client / lead firm and follow-up on payments.
• Provide effective support to the company’s international branch and project offices as and when required.
• Submit detailed report of project activities involving status and progress to management at regular intervals.
• Provide assistance on matters deemed necessary by the Department Head in order to ensure successful completion of work and in meeting deadlines.