The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties.
•Typing of all correspondence i.e. letters, memos, schedules, agendas, trackers etc.
•Handling independent business correspondence for the division (incoming and outgoing)
•Directing incoming telephone calls to the appropriate recipient
•Manage, organize, and update relevant data, maintain a proper filing system for the division
•Organizing all business operations related events i.e. training, team meeting, etc.
•Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing
•Responsible for preparing new employees on boarding activities
•Coordinating with personnel office especially in-residence related matters and maintaining a proper tracker
•Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities)
•Responsible for division's stationery requirements
•Support employees in initiating various requests through Talent Hub (Salary certificate, leave request, bank info change, passport request, resignation, off boarding, Expenses Claim etc….)
•Responsible for consolidating the outbound list from the sales team and sharing it with the warehouse to prepare the deliveries for the second working day
•Support the division with all administrative tasks whenever is required
•Bachelor's / Diploma Degree in Business Administration
•At least 1 to 2 years work experience in a similar administrative role
•Excellent communication skills in English are a must
•Solid knowledge of wider Kuwait
•Planning and organizational skills
•Good computer knowledge and skills (Outlook – Microsoft Word – Excel – PowerPoint – Internet)
•Must be self-motivating, driven, initiative and able to work independently and against tight deadlines
•Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills