Location: Amman, Jordan.
Reporting to: Grant Manager
Contract type: 1-year fixed term renewable
Closing date: 5th of October 2024.
ABOUT ARK:
ARK is a social enterprise, empowering local communities through the provision of agile and sustainable interventions to create greater stability, opportunity, and hope for the future.
We believe that resilient communities are the foundation of local, national, regional and international development and stability – and ultimately a safer, peaceful and more prosperous world. At ARK, we have delivered research and programmatic interventions validating this approach in over twenty countries since 2008. As a social enterprise we work in partnership with communities, our donors, and other implementers to build local capacities, generate opportunity and bring about sustainable change.
PURPOSE OF POSITION:
The primary role of the Corporate Services department is to provide general guidance, administrative and financial support services to all other departments, ensuring compliance with internal governance obligations and procedures. This department is also responsible for leading and managing logistics, procurement and tendering processes, subgrants management and ensuring adherence to relevant donor policies and regulations.
The Senior Grants Officer is responsible for overseeing subrecipient selection, contracting, management in compliance with ARK and donor policies and procedures. They will also support with subrecipient capacity building and day-to-day mentoring.
KEY RESPONSIBILITIES:
Assist project teams with subrecipient selection, including:
- Preparing pre-qualification surveys or Expressions of Interest.
- Advertising subgrant opportunities
- Providing guidance on selection memorandums and drafting of subrecipient evaluation documents.
- Lead on subrecipient pre-award risk assessment process.
- Responsible for subrecipient vetting and screening as per internal and donor requirements, in addition to subrecipient mandatory eligibility requirements.
- Responsible for conducting subrecipient compliance trainings.
- Draft and execute subrecipient agreements.
- Lead on reconciliation of subrecipient financial reporting; by checking subrecipient supporting documentation to verify compliance with ARK, donor and subaward rules and regulations.
- Closely track subaward budgets and subrecipient spend in collaboration with the finance department.
- Pre-empt required subaward modifications and execute subaward amendments.
- Submit subrecipient payment requests in a timely manner.
- Support with subrecipient capacity building in accordance with pre-award risk assessment recommendations.
- Contribute to subrecipient monitoring plan.
- Lead on subaward close-out, ensuring close-out reporting and completion certificates are completed in a timely manner.
- Ensure accurate SharePoint filing of subaward documentation.
- Submission and tracking of subrecipients payment requests on SharePoint.
- Ensure that organization’s policies, procedures, and donor compliance practices are being adhered to over the project lifecycle.
- Provide continuous guidance to project staff on compliance requirements relevant to subawards magement.
- Work closely with project staff, operations and finance, to ensure compliance with donor regulations and ARK policies and procedures.
OTHER RESPONSIBILITIES:
- Assist with project administration support as surge capacity or absence cover.
- Support with induction training to new project staff, as required.
