الوصف الوظيفي
Functional Responsibilities
1. Project Monitoring and Reporting
•Assist the Senior Project Manager in preparing monthly invoices and reports and coordinate with the Finance Team for Interim and ad-hoc Financial Reports, adhering to reporting obligations as defined in the Legal agreement and Implementation Plan.
•Maintain comprehensive records of project files and supporting documents on the shared drive, ensuring compliance with organizational guidelines for record-keeping.
•Regularly enter and update project data in OneUNOPS systems and fulfill partners’ reporting requirements.
•Support the compilation, consolidation, and review of supplier deliverables and project plans.
•Draft project communications and correspondence, such as emails, ad hoc reports, and checklists, as required.
•Support in drafting project reports, summaries, and briefs, ensuring accuracy and adherence to donor reporting requirements.
•Contribute to the preparation of quarterly and annual performance reports by collating relevant project data and results indicators.
•Monitor supplier performance, ensuring compliance with UNOPS standards and adherence to quality, health, safety, and Prevention of Sexual Exploitation and Abuse (PSEA) standards.
•Conduct quality checks with suppliers, confirming submission of essential documentation (e.g., weekly reports, inspection forms, material submittals).
•Record minutes during partner meetings and track action points.
2. Project Implementation
•Ensure all procurement activities align with UNOPS policies and USAID guidelines, with a focus on transparency and accountability.
•Monitor project finances, including tracking deliveries, expenses, and cash/budget balances, and manage financial reports and submissions.
•Maintain a project tracking sheet, alerting the Senior Project Manager on deadlines and reporting requirements.
•Assist in arranging training and capacity-building sessions for beneficiary staff, coordinating venue bookings, travel arrangements, and material preparation.
•Support the organization and implementation of field visits, inspections, and verification of project deliverables.
•Support documentation of lessons learned, best practices, and amendments to project agreements and budgets as needed.
