The International Water Management Institute (IWMI) is seeking a multi-skilled Project Coordinator to join its team in Amman, Jordan.
The Project Coordinator (PC) will be part of the team that implements the 5-year "Jahez (Ready)"project, which is being delivered by IWMI and the UK Met Office in collaboration with specialized local partners and humanitarian agencies under the guidance of the Government of Jordan. “Jahez (Ready)” has the objective of "improving anticipatory action and climate change adaptation to build the resilience of refugees and their host communities in Jordan".
The Project Coordinator will play a critical role in overseeing project administration and logistics, partner and stakeholder relationship management, and will feed into the technical steering of the project. The successful candidate will foster an enabling environment among project team members, implementation partners, and key stakeholders to ensure the timely delivery of project outputs.
DUTIES & RESPONSIBILITIES:Jahez Project Administration and Logistics:
The PC will play a central role in coordinating the Jahez Project Management team and facilitating logistics and administrative processes in careful coordination with IWMI project management, procurement, finance and other regional and HQ based teams. Specific responsibilities include:
- Financial, operational, logistical, procurement, and accounting processes of the project
- Maintaining and monitoring project workplans, schedules, work hours, budgets, and expenditures
- Supporting regular review and updates of workplans, budget forecasts and risk registers
- Assessing project risks and issues and provide solutions where applicable
- Developing and maintaining a project management calendar to track progress towards achieving goals and objectives.
Jahez Project quality, monitoring and reporting:
The PC will collaborate with the Project Lead, researchers and monitoring and evaluation specialists to ensure Jahez implementation is on scope, on time, on budget and striving to achieve technical excellence. Specific responsibilities include:
- Contributing to preparation of accurate and timely reports on the Jahez project to support informed decision making and ensure consistency across information presented to stakeholders
- Tracking outputs, progress-reporting updates, and overall project progress, including deliverables, and provide administrative support to the Project Leader to ensure that agreed timelines are adhered to
- Keeping track of progress and deliverables of all ongoing concept notes and support review and quality assurance of concept note system
- Assisting the Project Leader in different areas of the project management life cycle to be undertaken across Jordan and any additional geographies that may need to be covered
- Supporting the monitoring, evaluation and learning (MEL) team to develop and coordinate data-gathering and monitoring systems to maintain rigorous quality standards and report progress against project targets, milestones and outcome
- Facilitating stakeholder meetings by organizing and attending sessions, actively participating, documenting key actions and decisions, and following-up when necessary
- Liaising with internal and external counterparts to promote effective collaboration, monitoring the ongoing progress of the Jahez (Ready) project, and highlighting potential risks to program delivery
- Contributing to maintaining project databases detailing contacts, interns, consultants, events, and projects.
Jahez partners relationship management and engagement:
The PC will support and facilitate interactions between project partners and external stakeholders and support the project management team (PMT) in facilitating diverse engagements, representation and visibility of the Jahez project. Specific responsibilities include:
- Assisting in coordinating partnerships and relationships with government (at national and local level) and international development/humanitarian partner agencies involved with refugee management, Disaster Risk Reduction and climate change adaptation in Jordan and the MENA region
- Helping to identify, develop, and manage potential partnerships that support collaborative working to enhance the implementation of the Jahez (Ready) project
- Working with the project lead to provide oversight (financial and technical), technical support and skills/institutional development of local implementing partners
- Facilitating regular review and reflection meetings (virtual and physical meetings) with the project team and implementing partners for effective coordination and planning
- Coordinating stakeholder engagement arrangements, conferences and events as and when necessary
- Ensuring that inquiries and correspondence to the Project Leader are responded to in an appropriate and timely manner.
Support delivery of Jahez technical vision and ensure coherence across workstreams:
The PC will help the team to ensure that the implementation of Jahez is in line with the technical vision, Theory of Change and concept note systems. Specific responsibilities include:
- Reviewing and inputing into technical concept notes, research approaches and technical approach design.
- Where required, supporting researchers, project lead and local partners in project context analysis, landscape analysis and community assessments.
- Supporting researchers, project lead and local partners to prepare summaries of key outputs, progress and achievements.
- Contributing to Jahez communication, visibility and advocacy and influence materials and strategies.
