* Programme Finance Analyst External Post level NOB Apply by Feb-19-25 Agency UNDP Amman, Jordan

Education & Work Experience Master's Degree - 2 year(s) experience OR Bachelor's Degree - 4 year(s) experience + Develop, implement, and follow up on Programme Portfolio Pipeline and Project Tree in ERP. Ensure programme financial resources management through planning, guiding, controlling of the resources. Prepare and monitor development projects’ budgets.
+ Oversee ERP matching, implement effective internal controls, and ensure proper functioning of a client-oriented financial resource management system. Implement control mechanisms for development projects by monitoring budget preparation and modifications, and budgetary status versus Authorized Spending Level (ASL). Follow up with HQ on ASL for development projects.
+ Analyze requirements and synthesize proposals on proper mechanisms to eliminate deficiencies in budget management.
+ Ensure Control of Combined Delivery, regular monitoring of the CO delivery, and control of Accounts Receivables for UNDP projects.
+ Exercise delegated manager authorities in ERP.
+ Provide advice on administrative and programme reporting, particularly on budgetary issues, and prepare reports. Monitor dashboards and exceptions; and identify remedial actions.
+ Monitor cost-recovery bills preparation in ERP for the services provided, implement the revenue tracking system, and follow up on cost recovery
+ Elaboration of proposals for planning of financial resources of the CO, preparation of reports containing analysis of the financial situation.
+ Preparation and monitoring of budgets; regular analysis and reporting on the budget approvals and the delivery situation.
+ Establishment of projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
+ Implementation of the control mechanism for projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for projects, maintenance of the General Ledger.
+ Assist in preparation of the workplans, prepare budget revisions and ensure compliance with donor requirements in terms of budgeting and financial reporting.
+ Review, verification and reconciliation of financial data and reports to ensure accuracy and conformity with UNDP programme and operations policies procedures.
+ Monitor financing contributions and manage the programme resources.
+ Provide advice to programme and project Staff on different donor reporting requirements; and monitor financial reports to be submitted to donors.
+ Identify and escalate resources management issues related to programme and project, propose and contributing to the development of solutions.
+ Liaison with project implementation agencies and responsible parties to ensure that project financial reports are correct.
+ Review and advise on the preparation of financial authorizations, delegation of authorities, and operationalization schemes.
+ Coordinate preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements, through consultations with thematic teams at CO; creation of projects and awards in Quantum, preparation of required budget revisions and operational closure.
+ Organize DPC collection mechanisms for services provided by the country office through workload analysis ensure cost-sharing financing contributions are properly transferred to UNDP on a timely basis
+ Support with compliance of arrangements for project approval, revisions, and closure of projects with UNDP policies and regulations.
+ Assist in preparation of various presentations and background information on various programme related matters, and coordinates and contributes to the development of briefing materials and reports.
+ Approval level 1 and IDAM requester
+ Acts as Certifying Officer and bank signatory.

Ensure facilitation of knowledge building and knowledge sharing and provide guidance to all stakeholders on financial matters.

+ Organization/conduct of training for the operations/ programme/projects staff on financialmanagement.
+ Synthesis of lessons learned and best practices in Finance.
+ Sound contributions to knowledge networks and communities of practice.
+ Preparation of reports synthesizing lessons learnt and good practices, including inputs for the synthesis on the implementation of the gender marker.
+ Learn from and contribute to corporate knowledge tools including related to portfolio review and innovative approaches to finance gender capacities Ensures implementation of operational and financial management strategies, and adapts processes and procedures focusing on achievement of the following results: + Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
+ CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance under the supervision of the Finance Specialist
+ Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects, monitoring of financial exception reports for unusual activities, transactions, including dashboards.
+ Puts in place and oversees processes to identify, develop solutions and act upon project-level operational and financial.
+ Contribute of the CO annual workplan and target setting
+ Ensure month payroll transactions are being timely posted and clear and expectations that might occur in a timely manner,
+ Advise and elaborate on proper mechanisms to eliminate deficiencies in budget management.
+ Collaborate on the design and implementation of cost-recovery mechanism and monitor cost-recovery income.
+ Facilitate CO Programme Finance business processes mapping and elaboration of the content of standard operating procedures in programme finance in consultation with office management.
+ Routinely monitor financial exception reports for unusual activities and/or transactions, investigate anomalies, and inform senior CO management when satisfactory answers are not obtained.
+ Preparation and monitoring of the management budget; regular analysis and reporting on the budget approvals and delivery situation and control of budgetary status versus authorized spending limits (ASL).
+ Analysis and elaboration of proposals on cost saving and reduction strategies.
+ Ensure the functioning and collection of the cost recovery and billing for the services provided to the UN agencies.
+ Manage and supervise the Financial Resources Management Unit including workload analysis and distribution, preparation of unit workplans, coaching, and annual performance assessment. Contribute of the CO annual workplan and target setting
+ Acting as focal point for the HACT audit and preparing the annual Audit plan for the selected projects for the year according to the NIM Audit criteria
Ensure effective CO programme finance management and optimal cost recovery. Ensures the management of projects’ budgets and organization and functioning of the optimal cost-recovery system focusing on achievement of the following results: Ensures proper CO cash management and control CO accounts focusing on achievement of the following results + Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; MPOs, travel claims and other entitlements are duly processed, and receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures.
+ Control of accounts closure
+ Timely response to HQ requests