As a Senior Procurement and Contracting Analyst , you will have primary responsibility for the management and execution of Avertra’s activities relating to the Procurement, and Contracting lifecycle, , and various other Finance activities like compliance. This role liaises across multiple functions and departments and coordinates the flow of information between various levels of management. The position will also focus on continuous improvement to align procurement and contracting processes with requirements in a constantly changing environment.
Main Job Responsibilities:
General Responsibilities
Lead in the development of operational procedures
Continuously assist in updating and improving Avertra's processes as well as the supporting documents/guidelines
Procurement Responsibilities
Own Avertra’s Procure-to-Pay process, including design and documentation of all relevant policies and process flows
Ensure that all internal counterparties and stakeholders are trained and knowledgeable of all Procurement policies and procedures
Act as primary point of contact for all Purchase Requestors and Approvers to ensure that requisitions are processed according to policy
Review Purchase Orders and manage approvals of Purchase Orders
Lead all activities relating to vendor management, including Vendor Risk Management
Ensure that the Accounts Payable department is made aware of all outstanding commercial arrangements relating to Procurement
Contracting Responsibilities
Own Avertra’s Contracting processes, including design and documentation of all relevant policies and process flows
Ensure that all internal counterparties and stakeholders are trained and knowledgeable of all Contracting policies and procedures
Act as primary point of contact for all internal parties involved in the contracting process to ensure that contracts are created, approved and executed according to policy
Manage Avertra’s Contract Repository, ensuring that all contracts across the enterprise are archived appropriately and referenced in the ERP tool, wherever appropriate
Create and manage standard templates for all required contract types
Create and manage Delegation of Authority matrix and identify specific roles, responsibilities, and authorities relevant to each contract type
Manage active contracts through their respective life cycles – ahead of expiration / renewal dates, alert appropriate internal parties and lead through renewal / cancellation decisioning.
Compliance Responsibilities and Tax Administration
Legal compliance & external counsel engagement
Compliance reviews & audits (includes SOC)
Legal entity registration, coordinate with all parties in gathering required documents be the primary point of contact with the firms supporting us in the set up.
Ensure that Avertra is aware of and compliant with tax obligations (local, state and federal) in all jurisdictions in which it operates
Execute and manage tax filings with all necessary parties
Ensure Avertra maintains appropriate registration and certifications in all jurisdictions in which it operates, as required
Other Miscellaneous Responsibilities
Maintain resource rate card / services are maintained in ERP
Requirements Needed Competencies:
Collaborative and able to represent Finance department to other internal stakeholders
Ability to design and promote processes
Communication
Ability to operate effectively and be a catalyst for progress in an evolving environment
Attention to detail
Knowledge sharing and continuous Improvement
Knowledge, Skills and Abilities
Excellent communication skills (written and oral) and ability to liaise with a variety of people with confidence.
Computer literate with good knowledge of word processing, spread sheet and PowerPoint applications.
Ability to work confidently on own and in a team with minimum supervision.
Able to work under pressure, with initiative and schedule work to meet deadlines and maintain accuracy and detail.
Excellent administrative skills including maintenance of appropriate and accurate records, analysis and reporting.
Awareness of sensitivity to cross cultural and gender needs and differences and ability to manage situations sensitively.
Able to work effectively with people at all levels and within a team.
Strong organizational skills and ability to multi-task.
Education:
A minimum Bachelor's degree
Experience:
5-7 years of experience in contracting and procurement
Experience in working in small teams, ideally within an international and multicultural context
Experience in situations where attention to detail is essential and with effectively completing operational tasks
Excellent time management and organizational skills with experience of reporting on activity
Excellent oral and written command of English are a must
Benefits What we can promise you:
You’ll join a global family of awesome, passionate people that are working together to build a sustainable, scalable ecosystem committed to using logic to create a better experience.
We want you to help us become better. You will be empowered to drive change and innovate.
That we will invest in you. We will give you the opportunity to master your domain and drive excellence.
