JOB PURPOSE
HR & Admin Assistant is REACH/IMPACT NWS HR focal point and responsible of assist implementing HR
tasks including administrational activities which includes not limited to (staff management,
recruitments, filing, and day to day requirements)
DUTIES AND RESPONSIBILITIES
Human Resources
a) Carry out procedures related to local HR practices & Activities
b) Follow up of staff (Nationals & Internationals) leaves & Attendance, provide necessary forms for staff and
review the whole process and leave balances for Area offices, while needed
c) Follow up of ACTED HR standards templates in line with ACTED HR Manual/policies and answer employees
questions and provide requested information.
d) Follow up exits documents for national and international staff.
National Staff Recruitments:
a) Schedule interviews/tests and coordinate hiring process steps and calendar activities
b) Ensure to check successful candidate “Reference Check” prior to offer the position
c) Ensure to collect all necessary documents of applicants as indicated in ACTED HR regulations.
d) Draft employment contract for staff and collect all information required for contract. (ID card, photos,
identification information, “recruitment package” etc.)
e) Tracking new employee’s orientation, on boarding, welcome package, and ensure provide them with ACTED
mandatory trainings.
Personal Folders / Filing:
a) Ensure that personnel files are kept up to date and deadlines respected (annual performance reviews,
contract amendments…)
b) Ensure that the personal folder database have been updated on regular basis such as (new hires,
terminations, leaves, warnings, etc.)
Administration
a) Prepare all Administrative documents when requested/required
b) Ensure compliance of ACTED to legal requirements of the Capital, and closely follow up with the field level.
* Employee may be required to perform other Job related duties as assigned by supervisor.
* This TOR is subject to change by the employer as the organizational needs and requirements of the job change.
KEY PERFORMANCE INDICATORS
· % success rate of inductions and orientations
· % of employee engagement and satisfaction index
· % of finalizing the Administrative reports in timely manner
· % of validation the area HR reports submitted to capital area
QUALIFICATIONS
*Acted's proposed monthly salary: 745 JOD's
“ We go the last mile. Founded in Afghanistan, against the backdrop of a forgotten crisis, Acted’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. Millions of vulnerable people around the world need humanitarian assistance today, and hundreds of millions will need it tomorrow, in the face of the growing threat of climate change. We believe that our assistance must be conceptualised and delivered within the framework of people’s natural environments, and the territories on which they depend. Therefore, Acted pursues a triple mandate as a humanitarian, environmental and development aid actor, contributing to the relief, stabilisation, and recovery of crisis-affected people in fragile areas. This vision is guided by the motto “Think Local – Act Global” - reflecting the need to rely on a deep understanding of local territories and contexts to develop and implement actions based on local knowledge, structures and capacities. This local thinking contributes to a global response - running through all Acted programming and operations - as we work together towards the building of a 3ZERO world: a world with Zero Exclusion, Zero Carbon, and Zero Poverty”