Financial and Administrative Affairs Coordinator

• Developing and implementing financial strategies to support the organization's goals and objectives.
• Identifying key performance indicators (KPIs) and developing dashboards to track financial performance against organizational goals.
• Conducting variance analyses to compare actual results to budget and forecast, and identifying areas for improvement.
• Conducting regular audits and assessments to identify and address any potential non-compliance issues with financial regulations and laws.

Job Description:

The Financial and Administrative Affairs Coordinator is responsible for overseeing and managing the daily financial and administrative operations of the company. This role aims to ensure operational and financial efficiency, document all activities related to branches and the head office, and maintain compliance with established laws and procedures.

Key Responsibilities:

1. Financial Management:

• Monitor the deposit of branch cash collections into the company’s bank accounts.
• Audit branch sales and ensure alignment with bank deposits or credit card payments (Visa).
• Oversee the payment of all company liabilities, including electricity, water, internet bills, rent, and more.
• Maintain all invoices, receipts, contracts, financial claims, and records related to branches and the main office.
• Follow up on the issuance of company checks in coordination with the General Manager.
• Prepare periodic financial reports and submit them to the General Manager, while also providing financial reports for the branches to the Operations Manager.
• Supervise payroll preparation, ensuring accuracy in overtime calculations and deductions.
• Receive commission reports from the General Manager and organize their distribution to eligible employees.
• Monitor and disburse employee advances.

2. Administrative Coordination:

• Liaise with the company’s legal counsel to handle all legal matters concerning the company’s interests.
• Oversee recruitment processes for candidates approved by the respective managers.
• Ensure compliance with local regulations, including Jordanian labor laws, and align company operations accordingly.
• Supervise social security files and follow up on related obligations.
• Prepare documentation for contracts, licenses, and governmental transactions.
• Develop the company’s internal policies in collaboration with the General Manager and ensure employee adherence.

3. Interdepartmental Coordination:

• Enhance collaboration between branches and the main office to ensure smooth information flow.
• Support the Operations Manager by providing all required financial and administrative reports.

4. Operational Oversight:

• Monitor employee attendance and prepare reports on attendance and absences.
• Oversee the implementation of all administrative systems and policies.

Required Skills and Qualifications:

1. Academic Qualifications:

• Bachelor’s degree in Accounting, Business Administration, or a related field.

2. Technical Skills:

• Experience using accounting and administrative systems (e.g., ERP or similar platforms).
• Proficiency in Microsoft Office, particularly Excel.
• Strong ability to prepare and analyze financial and administrative reports.

3. Required Experience:

• A minimum of 3 to 5 years of experience in accounting, financial management, or operational administration.

Additional Attributes:

• Strong organizational and multitasking skills.
• High attention to detail and accuracy.
• Excellent communication and collaboration abilities.
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