Job Title: Finance Manager
Organization: Greenpeace MENA
Department: Finance & Administration
Reports to: Executive Director
Location: Remotely within 2 hours of Eastern European Time
OVERALL PURPOSE
The Finance Manager is responsible for the financial management of GPMENA by approving organizational objectives, relevant legislation, and internal policies. The role is responsible for the delivery of timely, accurate, and meaningful financial information and advice to the organization’s stakeholders, including Budget holders, the Leadership Team, the Finance and Audit Committee, and the Board; Greenpeace International and statutory bodies.
This role has a strong emphasis on budgeting and forecasting and is responsible for ensuring compliance with local and international accounting standards; internal policies and procedures; taxation and other relevant statutory obligations within and across the countries in which Greenpeace MENA operates.
SCOPE
The Finance Manager works closely with the Executive Director (ED) in the development and implementation of GPMENA’s financial strategy. To fulfill this role, the Finance & Administration Manager must work closely with key stakeholders to identify the business drivers that impact revenue and expenditure. They must be capable of communicating the short and long-term financial position of the organization and relevant, meaningful information that helps the organization achieve its objectives. The job holder is required to be experienced with all operational facets of the finance function and provide direct support to the various roles within the team.
The role will proactively identify opportunities for improvement in financial policy, processes, systems, and practices to ensure financial controls are appropriately calibrated, the function is efficient and takes advantage of technological innovations, and the provision of information and advice is timely and high quality.
RESPONSIBILITIES
MANAGERIAL AND FISCAL RESPONSIBILITIES
- LEAD, MOTIVATE, and INSPIRE staff to ensure the effective performance of the Finance & Administration department
- DELEGATE tasks and projects appropriately so there are clear expectations of the standards of work
- ESTABLISHand MONITOR Finance team members' development objectives and hold regular one-on-one supervisory meetings
- DEVELOP and MAINTAIN a comprehensive understanding of the finance function and role of each team member
- DEVELOP budget by agreed organization objectives and priorities
- Manage and oversee the daily accounting operations
- APPROVE and MONITOR expenditure as per expense management policy to ensure the most effective and transparent use of our financial resources.
INFORMATION, ANALYSIS, AND ADVICE
- DIRECT the financial affairs of the organization by implementing the decisions of the Senior Management Team and Board of Directors
- ADVISE the ED on the development of the organization's business plan, financial strategy, and other financial initiatives
- PRODUCE punctual, accurate, and complete monthly financial reports and Investigate variances and queries
- PROVIDE financial analysis support and advice to budget holders
- COORDINATE the preparation of the annual budget, global reporting pack (ODP Budget Pack)
- EVALUATE fundraising performance and income projections
- PROVIDE financial information and advice to support managers and budget holders achieve their objectives
- ENSURE balance sheet reconciliations are complete, accurate, timely, and meaningful
- ENSURE budget/forecast ledger(s) reflects budget allocations and attend to timely re-forecast of payroll budgets
- WORK with ED to produce timely, accurate financial reports for the Board
- ENSURE intercompany transactions are reported and accounted for within specified timeframes
- ENSURE accurate and timely reporting to Greenpeace International: Internal Recharges, Quarterly Management Reporting, Year-end financial reporting, Organizational Development Plan, and 3 Years Plan.
- LEADand orPARTICIPATE in ad-hoc finance duties and organizational projects as they arise.
COMPLIANCE AND CONTROLS
- CREATE effective financial controls according to best practices
- ENSURE that financial risks are identified, understood, and monitored and that there are systems in place to mitigate risks without compromising GP MENA’s capacity for effective action
- MAINTAIN contemporary knowledge of taxation and ensure activities of GP MENA are reported as appropriate
- ADDRESS andDISCLOSE non-compliance with policies and procedures
- PREPARE accounts and records for Annual Audit and global Year End Reporting pack
- ENACT relevant external audit recommendations
- MONITOR & ASSESS accuracy of accounting entries, payroll payments, deductions, and superannuation contributions
- ASSIST ED with identifying the impact of changes in relevant accounting policies and tax laws
- ENSURE information is accurately and logically filed for organizational records
- ENSURE duties are conducted in compliance with relevant policies and procedures, accounting standards, and law
TREASURY MANAGEMENT
- ENSURE adequacy of financial controls over cash and commitments
- OVERSEE the administration of advances and credit cards
- MONITOR cash level of administration account to ensure sufficient funds are available to fund weekly expenditure
- COORDINATE foreign currency transactions
- ENSURE actual and anticipated liquidity positions based on budgets and forecasts are prepared
- OVERSEE maintenance of signatories and account authorities
INFRASTRUCTURE AND ASSET MANAGEMENT
- ENSURE all Fixed Assets are recorded and the Fixed Assets Register is kept up to date
- MAINTAIN the chart of accounts and reporting streams
- REFINE financial reporting in line with new technologies and changing organizational priorities
- DEVELOP, IMPROVE, MAINTAIN,andDOCUMENT finance procedures and processes
EFFECTIVE WORKING RELATIONSHIPS
- BUILD and FOSTER good working relationships across the organization and work well in a team
- DEVELOP andMAINTAIN awareness amongst budget holders of relevant Greenpeace (local and international) finance policy and procedures
- PROVIDE training and inductions as necessary on relevant finance policy and procedures
- CONTRIBUTE, where appropriate, to the development of the finance function across the organization
- ACT as the point of contact for external auditors and the global finance community
- ESTABLISH good working relations with key personnel across the organization and with Greenpeace staff internationally
- LIAISE with external institutions as required
QUALIFICATIONS, SKILLS, AND EXPERIENCE
Educational Qualifications
- Degree qualified (Professional qualification in accounting & finance): Bachelor or Master's degree in business, finance & accounting
- CPA, CFA, or CA qualification and/or demonstrated in-depth knowledge of Accounting Standards is a plus
Commitment
Commitment to Greenpeace’s core values in response to environmental and peace issues through non-violent direct action-led campaigning in line with its mission.
Disclaimer
Greenpeace MENA is committed to achieving diversity within its workforce, irrespective of gender, nationality, disability, sexual orientation, culture, religion, and ethnic background to apply. All applications will be treated in the strictest confidence.
