Finance And Admin Officer

Context of the Role:

Expectation State we build more inclusive economies, communities, states and ecosystems to meet the expectations of society. We’re a partnership of entrepreneurial development experts, sharing ownership of a business that we’re passionate about. We design and deliver projects and initiatives that contribute to more just and inclusive societies.

Expectation State (ES) is currently hiring for a Finance and Admin Officer to implement a donor funded activity that aims to support Jordan's home-based businesses (HBBs) and Micro and Small Enterprises (MSEs) to grow, transform, and become resilient to future shocks focusing on four critical sectors: agriculture, tourism, manufacturing, and services, with special attention to technology development and implementation. It works to implement best practices in crisis response, enterprise strengthening, inclusive job creation, and financial sector development within a market-systems development (MSD) framework and leveraging innovative behavioral change methodologies to facilitate long-term, sustainable changes in the behaviors or stakeholders and beneficiaries that align better with the current needs of Jordan’s MSEs.

Expectation State will lead efforts to identify, assess, and support Financial Service Providers (FSPs), focusing on Microfinance Institutions (MFIs) with potential for catalytic impact on MSEs’ access to finance. This will include identifying barriers and enabling factors to introduce innovative financing tools and access to finance services that meet the needs of MSEs and provide linkages to international investors. 

To support our team in Jordan, we are looking for a Finance and Admin Officer. 

Role:

• Direct the development and/or technical review of program budgets; 
• Lead local financial activity, including but not limited to: making payments, issuing and reviewing invoices requesting advances as needed, and reviewing and approving project accounting reports and supporting documentation; 
• Maintain complete and auditable files of all procurement documents (contracts, agreements and other procurement supporting documents), meeting US Government requirements;
• Oversee financial management and financial operations in the country office, setting up and maintaining financial accounts; 
• Work with the Expectation State head office team to stand up and ensure day-to-day financial processes procedures are implemented and working properly;
• Manage time and expense reporting, finance, accounting and human resources policies, procedures and standards in alignment with USAID, Expectation State, and client policies and procedures; 
• Prepare quarterly accrual reports, expenditure reporting, and burn rate projections for USAID and Expectation State head office; 
• Prepare required quarterly, and annual financial reports for USAID; 
• Act as the lead reviewer for all invoice activity for the project including, reviewing final invoices and approving any third party invoices and expenditures; 
• Coordinate with head office and project staff to ensure all financial activities meet project needs, e.g. accurate and timely production of invoices for USAID, spend plan tools, other financial trackers, and responding to USAID,  ES and client inquiries; 
• Maintain effective timeliness and quality control process for financial and operational deliverables and financial management processes;
• Support ES head office with ad-hoc invoicing and financial support tasks;
• Maintain an organised and professional work environment at all times, meeting USAID and ES file management requirements.