Vehicle fleet management Participate to Sizing optimizing the fleet and thermal park based activities and ensure its homogeneity Participate to the planning and execution of maintenance and repair tasks on mission vehicles Participate to defining the contents of a vehicle s tool kit and ensure compliance by all bases Participate to the compilation and analysis of the monthly fuel consumption Participate in the Implementing a supply strategy for fuel spare parts and consumables Manage the administrative management of vehicle documents logbooks contracts insurance etc under the supervision of logistics coordinator Support the strategy of reducing carbon footprint whenever applicable such as vehicle pooling and fleet rationalization Stock management Participate in sizing the emergency stock and contingency for the mission and bases Ensure compliance with Solidarités International storage procedures and format usage Ensure that monthly physical inventories are carried out and reconciled with physical inventories Participate to consolidation of the monthly valuation of donations for all mission programs Make reallocation suggestions for remaining materials once a program is completed in close collaboration with Logistics coordinator and programs Ensure proper and compliance flow of resources at field level and validations between storekeepers and programmes Assets Management Participate to the strategy definition for replenishing the equipment park statement with logistics coordinator Assign a logistics code to all equipment entering the park in accordance with SI procedures Participate to the monthly update of the mission park statement Participate to scaling up the mission s communication resources according to the field capacities and constraints Be aware of current legislation related to radio communications equipment Ensure assets physical inventories are carried periodically at coordination and field level Premises management Review all lease agreements and amendments for the base Support the field team with premises assessment and new lease agreements drafting during any planned move Supervise the logistics officer at coordination to ensure guesthouse and office minimum safety and logistics requirements are met Computer equipment management and IT Participating to implementation of a strategy for backups data protection via SharePoint and LINK systems with HQ Capacity building to staff on SharePoint systems and data storing Emails creations modifications for new joiners in coordination with the HR department Supervise the logistics officer and field logistics that software licenses are valid and assets are well maintained repaired whenever needed In coordination with field logistics and log officer at Coo to ensure the networking and IT infrastructure connectivity is matching SI s requirement nbsp Reporting capitalization Under the supervision and in close collaboration with Logistics Coordinator Compile and thoroughly analyze monthly logistics reports of the bases and carry out logistics reporting to logistics coordinator on a predefined schedule Be an active participant in drafting proposals and donor financial reports on behalf of the logistics sections Review logistics BOQs from the bases when drafting proposals Ensure SI partners compliance with SI logistics rules and procedures and perform spot checks Centralize information s on transport companies distances prices and methods Ensure that price and supplier lists for import export are compiled along with documentation requirements in effect import export exemptions taxes Transmit procurement files for completed programs to headquarters according to the established schedule Participate in coordination meetings and interagency meetings relating to logistics when asked and or delegated to do so Ensure and prepare updated stock and assets reports for audit reporting Participate to the archiving of logistics documents and ensure the relevant archiving done at base level Human resource management Logistics briefing to new joiners to SI on IT and logistics Provide support and training materials to logistics team members Appraise personnel under direct supervision Participate to organizing regular formal meetings with team members Mission nbsp Objectives The Deputy Logistics Coordinator backs up the Logistics Coordinator in guiding the mission logistics activities Responsible for capitalizing all information related to operational procurement and logistics processes Responsible for supervising the logistics staff capacity building on all related operational procurement and logistics processes Responsible for taking on the functions of the Logistics Coordinator in case of absence Required Skills and Background Bachelor s degree in a field related to Logistics and or supply Technical knowledge on all the components of logsitics components fleet assets premises and warehouse amp IT experience is addition Customs clearance procedures knowledge importation exportation nbsp Using link software will be an addition Great communication time management team management nbsp Autonomous organized ability to prioritize and to work under pressure nbsp Strong computer skills essential nbsp nbsp
اطلب مساعدة الخبراء لكتابة سيرة ذاتية مميزة.