Job Description - National Project and Administration Assistant (2402067)
Job Description
2402067 National Project and Administration Assistant
Job Posting
: 21/Jun/2024
Closure Date
: 05/Jul/2024, 2:59:00 PM Organizational Unit : FNIRQ - FAO Representation in Iraq
Job Type
: Non-staff opportunities Type of Requisition : NPP (National Project Personnel) Grade Level : N/A
Primary Location
: Iraq-Basra Duration : 6 months Post Number : N/A IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination All selected candidates will undergo rigorous reference and background checks All applications will be treated with the strictest confidentiality
Organizational Setting
The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. FAO goal is to achieve food security for all and make sure that people have regular access to enough high-quality food to lead active, healthy lives while preserving the planet’s resources and reducing the environmental impact.
FAO in Iraq is working towards climate-resilient and low-emission agrifood systems while taking into consideration all agricultural sectors, related value chains and ecosystems in a holistic way and recognizing the importance of a balance between the economic, social and environmental dimensions of sustainable development. Additionally, to respond to the challenges related to water scarcity, FAO is and will work to enhance the climate resilience of farming communities in Southern Iraq by increasing and stabilizing water availability at the farm gate; optimizing agriculture and water productivity; and reducing the adaptation deficit of farming communities via specific and tailored trainings and capacity development processes
Reporting Lines
Under the overall supervision of the FAO Representative, the National Project and Administration Assistant reports to the International Procurement Specialist and work in coordination with the established procurement team.
Work is performed largely autonomously, expressing initiative and independent judgment. Supervision received is focused on the quality of work outputs and is facilitating service delivery.
Technical Focus
The National Project and Administration Assistant assists in day-to-day procurement operations, including specialized and complex processes and functions, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices. He/ she provides procedural guidance to clients and staff across the Organization regarding procurement rules and procedures.
Tasks and responsibilities
• Maintain financial records and monitoring systems for the office in Basra; maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports; manage the Country Office petty cash;
• Support the preparation of LoAs for internal clearance to engage different service providers for the assigned project;
• Prepare correspondence of administrative and financial nature, and maintain a filing system of administrative and financial documents.
• Maintain local (Basra) inventory records with responsibility for proper recording of assets, their maintenance and safeguard.
• Assist logistically the Project team in organizing meetings, trainings, seminars, committees, and events;
• Attend meetings as required and prepare minutes;
• Provide assistance in protocol related matters, as required;
• Maintain relevant information and databases on trainings, workshops, missions and seminars;
• Support the office administrative and logistical actions, including providing to the procurement unit and requestor the necessary documents to initiate processes supporting in registering vendors; verifying and receiving items;
• Performing any other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements • University degree in business administration or any other related field.
• At least four years of relevant experience in administrative, UN experience is an asset.
• Working knowledge of English and Arabic.
• Iraqi National.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing) Applications received after the closing date will not be accepted Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance:
FAO IS A NON-SMOKING ENVIRONMENT