> Irak > Head of support services
Information
Location
Iraq / Kurdistan region of Iraq
Duration
06 months – possibly renewable depending on funding. As soon as possible (minimum 1 month is necessary to complete the visa procedures)
Conditions
Salaried contract, gross monthly salary from €2’369 to €2’884 depending on experience, monthly per diem USD 750, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission, break every 3 months. Non-family duty station.
The position is also open for national staff, different conditions apply in case of recruitment in country of belonging.
TGH has chosen a deliberately simple and transparent remuneration policy, accessible on our website
The salary levels advertised in our job offers are set within the framework of the salary scale and are not open to negotiation.
More information on www.trianglegh.org, under .
TGH reserves the right to end the recruitment process as soon as a candidate is positioned.
The year 2023 marks a new chapter for humanitarian actors in Iraq. With the de-activation of the humanitarian cluster system and a substantial decrease in international funding for humanitarian assistance in the coming year, humanitarian actors are repositioning themselves and – more than ever – need to prioritize. Humanitarian, development, and stabilization planning is also relevant considering the scale and persistence of humanitarian needs in Iraq. Violence, displacement, livelihoods, youth integration, Socio-political conflicts, and access to services remain key challenges.
Iraq has endured consecutive crises over the past two decades, including the US-led war on terror in 2003, incidents of sectarian violence, the conflict with the Islamic State that has created significant internal displacement, and most recently, the COVID-19 outbreak and subsequent economic slowdown. The Kurdish region of Iraq continues to experience security tensions in areas bordering countries, while northwestern and central governorates continue to be at risk of violent attacks initiated by the Islamic State.
Iraq, a water-vulnerable country, has experienced difficulty cultivating crops amid climate-induced difficulties and water mismanagement. Iraq remains acutely vulnerable to climate-induced shocks, predominantly related to rising temperatures and water scarcity. If things continue as normal, the report warns that the widening gap between water supply and demand will increase from around 5 billion to 11 billion cubic meters by 2035. Concurrently, Iraq’s carbon emissions are one of the highest in the region, and despite extensive oil revenues, the country’s development indices have not kept pace with the growth and demand of its population.
The adverse effects of climate change are impacting agricultural productivity, with increased salinization, desertification, reduced water flows in the Tigris and Euphrates rivers, and decreasing rainfall. This has resulted in the loss of 12 million hectares of arable land, drastically affecting agricultural production. The repercussions of the climate change crisis have disproportionately affected the most vulnerable communities, leading to distress and heightened food insecurity.
There are more than 1 million IDPs in Iraq. Some of those displaced in these districts returned home, while others engaged in internal movements or went abroad. Meanwhile, Salah al-Din, Ninewa and Baghdad Governorates saw the largest increase in IDP figures since May 2023 due to multiple factors such as drought and desertification, economic conditions and hate speech against the Yazidi community. As of 31 August 2024, around 4.8 million IDPs had returned to their areas of origin. Iraq also hosts more than 300,000 refugees and asylum-seekers, about 90% of whom are from the Syrian Arab Republic, and others mostly from Iran, Palestine, and Türkiye. According to Humanitarian Transition Overview 2024, In line with the Humanitarian Transition and the deactivation of the Humanitarian Cluster system in December 2022, humanitarian partners have drastically reduced the provision of humanitarian services to IDPs and returnees including protection, education, health, livelihoods, etc.
The Head of support services will be under the responsibility of the Country Director. He/she will be directly managing the HR manager, Logistic manager and Finance officer. The Head of support services will as well manage functionally the admin/HR/finance officer (Mosul).
The main responsibilities include:
FINANCE
– Prepare budgets linked with the project proposals
– Follow the daily/monthly expenses for all the projects
– Develop a strategy for allocations of expenditure per project ensuring timely execution of funds.
– Oversee a regular voucherization of invoices on the mission and train the team as per necessary
– Oversee a regular scanning of invoices on the mission and train the team as per necessary
– Keep an up-to-date Allocation Table for the mission and forecasts
– Manage, all mission budgets, proposals, financial reports, monthly accountancy closure, cash flow forecast
– Manage the cash flow and cash supply requests to Head Quarters and with the bases
– Lead finance risk management strategy, design/contribute to effective implementation of TGH and donor’s financial guidelines
– Prepare and lead the financial audits, spot checks and reporting process conducted by public departments, donors, 3rd parties
– In collaboration with the Country Director, assure the link with the financial interlocutors (DNGO, donors, bank…)
ADMINISTRATION
– Lead the process of DNGO report preparation, submission, and validation on time, and connect all required information beforehand to avoid delays.
– Ensure that TGH follows the Iraqi laws and TGH policies are compliant with the Iraqi labor code; update internal regulations, work contracts, and administrative guidelines accordingly.
– Ensure payment of all legal liabilities on time, income tax, social benefits, etc
– Enhance staff capacity on legal aspects including taxation, visas, administration, registration, DNGO reporting and banking matters to avoid outsourcing to minimize the costs on legal matters.
– Supports the implementation of internal procedures in coordination with the HQ
– Provide specific training to the national team on the internal logistics, HR, admin and finance procedures
– Support the Administrative team with administrative procedures (i.e. clearance for office, guesthouse, field visit requests…)
– Ensure a clear archiving of all accountancy and administrative documents
LOGISTICS
– Ensure respect of internal and donors’ purchase procedure
– Ensure a check on the documentation of purchase procedures
– Validate and check the invitation letters, tender reports, contracts and all logistic documents related to procurement
– Ensure a clear archiving of all logistic processes
– Follow up all contracts (premises rental, car rental etc…)
– Ensure accurate movement plans and drivers’ management
– Ensure accurate stock management in Erbil, Tikrit, Sherkat and Mosul office
– Ensure IT set up accuracy and running for all bases
– Ensure all TGH tools are up to date and running for all
– Ensure supplier lists and price lists are updated and match the procurement needs for all bases
HUMAN RESOURCES
– Collect all necessary information on local labor law and update internal regulations/work contracts accordingly
– Follow-up of the HR contracts and evaluations
– Follow up of the HR database (leave follow-up, employment contract FU etc.)
– Ensure the regular update of all HR documents (organigram, leaves etc.)
– Assist the Country Director in ensuring that all HR policies are understood and respected by all staff
– Participate to the hiring process of any support staff to be recruited
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