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Job Description Oxfam is a global movement of people working together to end the injustice of poverty.
Oxfam Iraq is looking for COUNTRY FINANCE MANAGER
JOB PURPOSE:
The Country Finance Manager will be responsible for ensuring contractual compliance for the different donors
by ensuring that the program staff and partners have sufficient financial capacity/skills to deliver against
contractual commitments.
The Country Finance Manager will lead on partner financial reviews and also contribute to the fulfilment of an
internal financial quality assurance role.
The role requires familiarity with or ability to quickly grasp compliance requirements of the different donors for
the program as well as knowledge and experience of basic local partnership management principles including,
partner systems assessment & reviews, compliance capacity building, and support in reporting.
ROLE REPORTS TO Country Director
ROLES REPORTING TO THIS POST Finance Coordinator/Finance Officer
BUDGET RESPONSIBILITY Sign off responsibility for Financial Reports, Budget proposals &
Revisions, Account Reconciliations, Year End closing.
KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)
Technical
Financial Management and Donor Compliance for the Iraq Country program
• Manages all aspects of the Country Program’s financial activities in line with the Oxfam GB’s and Oxfam
International’s relevant policies, procedures, legal and statutory requirements in Iraq.
• Ensure effective, timely and accurate functioning and monitoring of the complete PeopleSoft financial
systems (GL and oversee OPAL CRIMSON), including maintaining the completeness and integrity of data
within the system, generating necessary reports and authorising monthly data compilation in the
system.
• Ensuring compliance with Oxfam GB financial guidelines, policies, procedures, local regulations and
donor’s requirements.
• Contribute to the design of and oversee the preparation of regular (monthly/quarterly) management
reports to meet the needs of programme managers within the programme and also meet the
requirements for regular reporting set by the RC and Oxford, ensuring timeliness and accuracy.
• Contribute to the design of and oversee the preparation of regular (monthly/quarterly) management
reports to meet the needs of programme managers within the programme and also meet the
requirements for regular reporting set by the RC and Oxford, ensuring timeliness and accuracy.
• Periodically reviews actual vs budget variances, analyses trends, identifies areas of concern and risks,
follows up on all budget variance queries with the budget holders, and provides financial management
advice about resource utilization and underlying budget forecasts and fundraising.
• Maintain overall budget control and monitor cash flows for country programme.
• Assess performance of office in complying with financial standards and ensure adequate internal
controls are in place.
• Prepare project budgets and monitor them, in accordance to program needs and financial gap.
• Contributes to the development of funding proposals by ensuring that there is coherence between the
project/program design and budgets.
• Proactively monitors and assesses the quality of existing financial controls across the Country Program
and introduced new controls / measures, as appropriate, to minimize the risk of fraud and theft
• Prepare the yearly financial Matrix, Country Operating Plan, country Matrix, reflecting pipeline through
operation costs, staffing and grant to partners.
• Develops financial analysis tools to assist in the management and monitoring of budgets v expenditure.
• Validate Monthly financial report and finalize Donor financial reports.
• Validate and post financial transactions.
• Authorize and monitor payroll finalization, tax calculations, National Social Security and Value Added
Tax.
• Updating staff salary grid on monthly basis and check Gaps and source of funding.
• Ensure smooth audit process and ensure that Oxfam guidelines and procedures are being followed.
• Responsible for planning, preparation, and execution of annual budgeting and financial year-end
processes for the Country Program; ensures that submission of annual budget and year-end returns are
in line with Oxfam requirements and standards.
• Prepare the yearly council budgets and annual budget templates, upload yearly budget on financial
software with quarterly revisiting based on budget monitoring and new grants.
• Monitor grants, programme management budgets and bring to the attention of the Program team any
significant variances.
• Prepare contracts’ reconciliations taking into consideration exchange rates fluctuations.
• Ensures that recommendations of audits, concerning the finance function, are implemented in a timely,
effective and efficient manner, and reports progress on implementation of the recommendations
periodically.
• Works with the outsourced company to ensure the annual VAT tax return filing Ensure that finance
team and program teams are clear and meet the requirements of donor contracts.
• Support the country team to accurately prepare donor reports and review submissions as required in
line with the defined risk matrix in the financial policy.
• Prepare monthly monitoring reports to check on progress against donor compliance needs, highlighting
areas of non-compliance for action.
Country Finance Manager – October 24
• Provides general accounting and finance support for a portfolio of donor-funded projects.
• Ensure that Oxfam’s Counter Fraud policy, strategic plans and procedures are in place and incidents are
managed as per organisational standards.
• Give trainings on Fraud and Aid Diversion Policies and standards.
• Responsible for online banking for Iraq Country office.
• Leads on cost –sharing and hosting agreements preparatory work for Oxfam entities hosted in Iraq.
• Contribute to the operational planning and implementation of Corporate and Regional finance, logistics
and administration initiatives to ensure rollout in an appropriate manner for the Country.
• Works with stakeholders to reduce potential disallowances of costs.
• Assists in project budget tracking; monitor budgets; explain and update partners of grant about
budgetary/donors’ guidelines.
• Reviews monthly financial reports and expense reporting of Oxfam and partners; follow up on issues as
required.
• Develop periodic, interim and final donor financial reports as needed.
• Forecasts award spending and alerts the implementing project manager to necessary realignments.
• Reviews activity on an ongoing basis to ensure expenses have been captured appropriately to ensure
periodic reporting readiness.
• Lead on budget revisions and amendments.
• Ensures appropriate and secure record keeping for financial transactions in line with donor, Oxfam and
statutory requirements in Iraq.
• Support in any other responsibility requested by the line manager.
Partnership and Donor Management
• Monitor and improve financial controls across the country program.
• Review MoUs and financial conditions and mitigate fraud risks.
• Review financial assessments for new/potential partners.
• Support the finance team and partners in effective financial management.
• Ensure partners comply with Oxfam and donor procedures.
• Provide capacity building for partners’ financial management.
• Review and approve partner financial reports and reconciliations.
• Communicate major financial findings and budget revisions to the management team.
Operational Support
• Provide technical advice and training for finance officers and conduct regular checks of accounts and
payments.
• Conduct inductions and trainings on financial management for staff and partners
