Warehouser

Purpose of the Job:

What is the principal reason for the existence of the job? What is it designed to accomplish? What is the general function of the job?

To receive and manage the delivery of goods into the warehouse, where they are sorted, stacked, stored, picked, and allocated to projects based on the BOM picklist. To maintain precise records of incoming receipts and issuance for all manufacturing and parts inventory.

• Inventory Management
• Receiving and Shipping
• Goods receipt entry and management
• Invoice and DC handling
• Lifting Equipment Operation
• Quality Control of received goods
• Safety Compliance
• Documentation and Reporting

Background and Experience:

What are the requirements of this job in terms of education and previous work experience? What kinds of knowledge and skills should the incumbent possess? Technical Know-how of a function, product or process; intensive knowledge of policies and procedures; analytical skills; selling techniques; supervisory skills etc.

Education Requirement:

A Bachelor's degree (BA / BCom / BSc) / Diploma with 4 to 7 years of experience in managing warehouse operations, including inventory control, conducting inventory audits, generating inventory reports, receiving and shipping goods, and familiarity with warehouse procedures such as packaging. Proficient in using ERP systems.

Nature of the Job:

What kind of job is this? What terms best describe the principal activities of the job? Developing, designing, directing, controlling, implementing, collecting, recording, calculating, consolidating, analyzing, persuading, selling, convincing. Try to identify the 4 most important. Is this a line or staff type position? To what extent are activities covered by policies, precedents, or procedures? How much of the job involves responding to new unfamiliar or original situations?

• Inventory Management: They are responsible for tracking, managing, and organizing inventory, ensuring accurate records of stock levels, and conducting regular inventory audits.
• Goods receipt note: Updating of all goods receipt into ERP system.
• Invoice handling: Receiving and acknowledging all invoices till handing over to Production planning engineer.
• Receiving and Shipping: Warehouse technicians handle the receipt of goods, ensuring that incoming shipments are accurate and undamaged. They also prepare and pack outgoing shipments, ensuring they meet quality and safety standards.
• Equipment Operation: They operate various warehouse equipment, such as forklifts, pallet jacks, and stackers, to move, stack, or organize products and materials within the warehouse.
• Quality Control: They inspect products for damage or defects and ensure that all items meet quality standards before they are stored or shipped.
• Safety Compliance: Warehouse technicians follow safety protocols and regulations to maintain a safe working environment. This includes proper handling of materials, safe operation of equipment, and adherence to safety guidelines.
• Documentation and Reporting: They maintain accurate records of inventory movements, receipts, shipments, and other warehouse activities, and report discrepancies or issues to supervisors.

Contact with Others:

Internally, with whom does the job require regular contact? Within the group or department, outside the department or with other functions. Mention committee memberships. What contacts are required outside the company? With customers, vendors, professional organizations etc. What are the travel requirements? Duration and frequency.

Extensive communication is required within the department, involving the Production Planning Engineer, Production Engineer, and Operations Manager. Additionally, the role involves coordinating with other functions across the organization, including Quality Control, Supply Chain, Project Management, and Finance.

No Travel requirements for this position.

Supervision:

Is the position primarily that of an individual contributor or a supervisor? What are the direct supervisory responsibilities? What degree of authority is there for hiring, discipline, discharge, performance appraisal, salary increase planning?

He will work as an individual contributor under the guidance of the Operations Manager and Production Planning Engineer.

Specific Job Responsibilities/Competencies:

Describe the important activities or duties of this job using bullet points. Try to establish the relative significance of each activity by listing in descending order of importance.

• Ensure accurate records of inward receipts and issue controls for all manufacturing and parts inventory.
• Record all goods receipts into the ERP system.
• Responsible for Receive, acknowledge, and manage all invoices until they are handed over to the Production Planning Engineer.
• Oversee the receipt and storage of production materials in stores to minimize material loss or deterioration.
• Maintain schedules for production services, production control requirements, and shortage reporting.
• Ensure the accuracy of all transactions within the manufacturing inventory control system (ERP).
• Manage the receipt of all incoming raw materials from vendors.
• Maintain inventory records of all raw materials through the processing of purchase orders and packing slips.
• Ensure a 24-hour turnaround from receipt to shipment of warehouse sales orders.
• Lead the annual inventory process by coordinating pre-audits and collaborating with finance, manufacturing, purchasing, and production control.
• Manage the cycle counting process.
• Report shortages to Production Control based on reorder points or low limits in the min/max system.
• Advise Production Control to initiate corrective actions to address shortages.
• Ensure correct identification of all parts received and issued.
• Monitor materials inventory control records.
• Maintain 100% inventory accuracy for accounting and production control purposes.
• Schedule materials in sequence as required by Production Control and Production Services.
• Administer health and safety (EHS) programs and establish good working conditions.

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