Transport Coordinator

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Title

Transport Coordinator

Business unit

IFM

Reporting to

Assistant Transport Manger/ Shift In-charge

Key stakeholders

IFM

Direct Reports

NA

Duties & Responsibilities

• To provide administrative/ operational support to the Transport Team at Client’s Facility.
• To ensure timely arrivals & departures
• Responsible to the Shift In charge to oversee the Transport operations during the Shift.
• Display drop-off lists on the notice boards.
• Check attendance of vehicles, drivers, and vendor supervisor.
• Prepare the vehicle arrival report and collect pick up slips from transport vendors.
• Allocate pick up/drop lists to vendors supervisors.
• Carry out routine Vehicle inspections as per approved check list.
• Collect and verify log sheets from individual vendors & Vehicle Tracking.
• Be accessible for escalation of all Transport related issues in Transport bay
• Communicate to the next shift through the shift logbook all incidents issues and pending problems of the shift and handover formally to the next Shift Supervisor
• Reporting - Prepare daily / weekly reports as required on Transport matters.
• Tracking each and every vehicle point wise and shift wise.
• Timely updation of status on the tracking tool.
• Coordinate with vendor trackers.
• Maintain the daily pickup and drop list of employees
• Maintain an accurate and readily available list telephone numbers of vehicles and the vendors
• Check Adhoc Pickup and drop request.
• Reports – Prepare daily / weekly reports on the tracking.
• Reports – Prepare reports on no show employees
• Reports – Prepare reports on numbers of picked up and drop per day.
• Authorize departure in case employee fails to board the cab within the stipulated time as per the policy
• Regular Defensive Driver Training programs or Safety training to Drivers

Performance objectives

The Coordinator/ Tracker is responsible to ensure that the required number of vehicles are available on time for pickup and Drop.

Coordinator/ Tracker will ensure that Trips are allocated to all vehicles by the Vendor supervisor on time and the On-time arrival and Departure of all vehicles.

The Coordinator/ Tracker is responsible to guide users to their drop zones and assigned vehicles and ensure an efficient transport operation.

Track all cabs on real time basis.

Key skills

Qualification (E):       Degree / Diploma Industry Type:           Hotel, IT, Travel, FM Services, Fresher Overall Experience: 0 – 2 years Industry Experience:0 – 1 years Technical Skills (E): MS Office & Mail communication Generic Skills (E):     Communication, Interpersonal Behaviours:               Achievement level, Teamwork, Learning attitude & Positive thinking

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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