Sr. Executive / Assistant Manager - Marketing Liaison

Main Accountabilities

Role

Task / Responsibility

Logistics support for Marketing team and international delegates

• Responsible for arrangement of Travel, stay and logistics for BU head, marketing team and medical team
• Responsible for global marketing & medical team’s stay and logistics during international conference, conference and other events in India

Provide support to Marketing team for execution of Events

• Finding venue / property and getting proposal for marketing and medical initiated events, meetings, conferences, finalizing venue ,  co ordinating with hotel & event vendors for event execution, Travel,  stay, and logistics arrangement to HCPs,
• Managing eARF  & eExpense system, responsible for eARF MIS & status of activity ,
• Processing of advance to sales team for conducting activity, processing of Sponsorship requests, HCPs honorarium, processing of vendor payment in NAV and follow-ups, follow up for the status of the activity, processing of advance settlement / reimbursement of activity expense to sales team members, responsible for processing and documentation of sample requested by sales team.                                                                                                               

Tracking & Reporting A&P expenses

• Processing of Promotional & meeting expense payment in NAV (now in COUPA) & filing documentation and processing of vendor, HCP code creation in NAV system                                                                                                                   
• Periodic reporting of brand wise expense
• Maintaining and updating Activity, department and product wise expenses
• Periodic reporting of activity status & details
• Providing monthly A&P forecast to the finance team, maintaining of accruals with proper update and follow ups.

Vendor Management

• Maintaining a list of professional vendors to support the marketing events
• Negotiating for overall cost control: rate contracts, negotiation for bill to company facility, agreements etc
• Responsible for creation of purchase orders (now in COUPA)

Event Management:

• Identifying & negotiating venue for Cycle meetings, Annual Meeting (AKOM), various training programs & ZBM review meetings
• Managing logistics of AKOM, cycle meetings, training programs and review meetings,
• Responsible for registration of HCPs and internal employees, ticketing, visa other logistics for international conference, co ordinating for Asia Pacific Marketing Meeting (APEX)
• Identifying destination options & managing national achievers’ international trip, ie ticketing, logistics and other support.

Compliance & audit readiness

• Follow up on loop closing CME
• Responsible for preparation of Contracts with customers: Speaker agreements, Sponsorship agreements, Affiliate agreements & dispatching to concerned salesperson
• Filing for audit readiness