Specilist - Document Management

Title:

Responsible for routing, recording, monitoring, and expediting office checks of engineering and supplier data as required. Provides effective communication between the project team and reproduction department so as to expedite required reproduction requirements associated with distribution of engineering, supplier, and technical data. Accumulates certified supplier data and other required technical documents. Implements and maintains project document control record keeping system. Works under general supervision, and may assist in training Associate Document Specialists.

Key functions

• Ensure work meets required HSE and QA standards.
• Implements and maintains established documentation procedures.
• Develops, defines and analyzes solutions to documentation requirements utilizing broad technical knowledge.
• Performs all documentation functions on a project including implementing and expediting office check procedures for supplier approval drawings, technical data and certified supplier documents.
• Implements and maintains the project EDMS including managing the registration of all incoming and outgoing project documentation.
• Managing documentation processes (Review/Approval cycles, Transmittals & Distribution).
• Operational prioritization.
• Communicate with Project Management & Team, Client and Sub-Contractors effectively and resolve problems & issue’s relating to documentation.
• Provide data input and maintenance in respect of field activity via IPMS and Documentum.

Experience/Technical Skills

• 3-5 years in a similar role within the oil and gas industry.
• Exposure to EPC contractor’s documentation.
• Knowledge of Information Management Systems and Philosophies would be a distinct advantage.
• Computer literate: Ms Word, Excel, Access and experience in EDMS (IPMS preferably) & Electronic Imaging Technology (Documentum) an advantage.
• Good effective verbal and written communication skills that will obtain the co-operation of others in the performance of the work.
• Able to give work guidance and advice to subordinate staff..

• Be proactive.

Be self-motivated/committed