الوصف الوظيفي
Company DescriptionIQEQ is a preeminent service provider to the alternative asset industry. IQEQ works with managers in multiple capacities ranging from hedge fund, private equity fund, and mutual fund launches; private equity fund administration; advisory firm set-up, regulatory registration and infrastructure design; ongoing regulatory compliance (SEC, CFTC, and 40 Act); financial controls and operational support services; compliance and operational related projects and reviews; and outsourced CFO/controller and administration services to private equity fund investments – portfolio companies, real estate assets and energy assets. Our client base is growing, and our existing clients are engaging the firm across the spectrum of our services offerings.Job DescriptionJob SummaryTo co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.ATo ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with.To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures.To build, develop and maintain partnerships with Operation teams in LuxembourgTo assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A.Acts as a point of contact for daily operations on complex clientsAssist with the audit process, Attend board and shareholders meetingsFinalise board minutes, prepare complex board packsReview board minutes of more junior team membersPrepare and review RCS, RBO, UBO and other related documentsReview of bank account opening formsCoordinate with the Lux FCS and Payment team on payments processingConduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all paymentsConduct/review Compliance File Review (CFRs) of Client filesAssists on client onboarding processes.Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS teamCoordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant ManagerTo be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team.Acquire knowledge to become specialists of their designated clients' requirements and deliverables.Seeks knowledge and expertise for their own professional development.Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists.Workflow ManagementEnsures timesheets are completed daily and accurately filed for all hours worked.SystemsMonitors and updates all deliverables via Navigator Flow in a timely manner, as needed.Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner.Monitor and ensure that Antrance is properly updated in line with internal guidelinesUnderstands and uses best practice on workflow platform/s.RisksEnsures relevant procedures and checklists are adhered to and completed to mitigate errors.Acquires knowledge of risk factors and potential breach.Key behaviours we expect to seeIn addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders.Courage - Stepping up to address difficult issues, saying what needs to be said.Drives Results - Consistently achieving results, even under tough circumstances.Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.Decision Quality - Making good and timely decisions that keep the organisation moving forward.QualificationsQualifications and Experience Required for this Role EssentialEducation / professional qualificationsHolds a bachelor's degree in law or other similar degree or equivalent related paralegal qualification.3-5 years in Corporate, Company or Fiscal lawBackground experienceConversant with corporate secretarial practices, especially in the areas of Funds and Special-Purpose VehiclesPrivate equity / real estate markets experience; knowledge of different Fund structures and vehicles.TechnicalActual work experience in the board governance and corporate secretarial functions, including preparation of board materials, attending/leading board meetings, acting as company secretary, drafting of complex minutes, filings with regulatory bodies, etc.Computer / program knowledgeExperience in e-mail, word processing, Microsoft excel, presentation and video conferencing applications such as Microsoft Office.Effective written and advance verbal communication skills.LanguageFluency in English is mandatoryDesiredExperience working in Financial Services or Shared Services office environment.Experience working in a multinational office environment.Experience being a corporate secretary, paralegal, or other similar job, in other jurisdictions.Being conversant with corporate secretarial practices, especially in the areas of funds and special-purpose vehicles is an advantageLanguage - Fluency in French is an advantage
