Senior Executive - Occupancy Planning & Management

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Occupancy Planner- Senior Executive

Integrated Facilities Management

What this job involves:

Redefining user support

• Reporting directly to the Sr.Director, provides support in a one-on-one working relationship. The Occupancy Planner also serves as a liaison to the senior management; coordinates for space assignments based on validated business need. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication. The Occupancy Planner will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Being a core part of operations

Space Assignments

• Allocate or reallocate individual space assignments based on validated business need
• Determine zones or neighborhoods based on seat sharing ratio for mobile workers
• Negotiate the transfer of space between business units
• Communicate changes to space assignment in a block plan format, as needed
• Space Analysis - Neighborhood Planning
• Identify opportunity to optimize the space utilization
• Serve as the client’s single point of contact for daily operational occupancy requests and determine the appropriate solutions to address client requests.

Tracking and reporting

• Track, monitor and report on space requests and any associated KPIs
• Monthly Stacking Plan
• Monthly PPT
• Utilization report analysis
• Projects move planning & Co-ordination
• MIS / Reports

Partner with Change Management

• Support Change management team on the new projects on implementing mobile concept.
• Support on providing required data and work together

Project Move - Co-ordination

• Plan for the project moves during BU re-org, based on additional seats requirement, building/floor exit
• Monitor on submitting the invoices to the finance team from the vendor

CAD drawing management      

• Ensure on keeping updated drawings
• Ensure on updating the floor drawings as on when there is a change

Completes a broad variety of administrative tasks for the Director including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. •

Plans, coordinates and ensures the Sr Director schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Sr.Director's time and office.

Communicates directly, and on behalf of Sr.Director

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Sr. Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Provides a bridge for smooth communication between the Sr.Director's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

Works closely and effectively with the Sr.Director to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.

Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Sr.Director

Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Sound like you? To apply you need to be:

Well-versed in the field

Are you a graduate of any specialization with six to eight years’ experience—or more? If yes, we’d love to chat with you!

A relationship builder

Your excellent communications skills be handy when it comes to interacting with a wide range of client staff and demands. Does your PC literacy come with exceptional Microsoft skills? To couple these with, you should also be a great example of being a team player who can drive and follow through with improvement initiatives, and a team asset who can work effectively as part of a team.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.