At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.
Organization Overview
At Lilly, we serve an extraordinary purpose. We make a difference for people around the globe by discovering, developing and delivering medicines that help them live longer, healthier, more active lives. Not only do we deliver breakthrough medications, but you also can count on us to develop creative solutions to support communities through philanthropy and volunteerism.
Purpose of the Job:
This position will report directly into the LCCI Hyderabad site leader and support Hyderabad site key leader(s). All senior executive assistants provide communication, schedule and office management, and other supportive duties for direct and indirect business partners.
Successful senior executive assistants consistently function at the highest level with the upmost regard for the Lilly values (Integrity, Excellence, and Respect for People) in the following areas:
- Working independently and confidently with very little if any guidance from others
- Utilizing excellent written and verbal communication skills to effectively interact with all personal styles
- Consistently achieve results with business partners and others across multiple functions
- Always demonstrate personal maturity and discretionary judgment; performs with high energy, integrity, honesty, trustworthiness, and the ability to keep sensitive matters confidential
- Flexibility, dependability, and responsiveness
- Performing at the highest skill level in each of the following areas
Responsibilities:
Schedule Management:
- Traveling to local and remote meeting sites and personally directing activities at special functions; have responsibilities for coordinating major communication events
- Assist with organizing large team, community, recognition, and social events (team building, work anniversaries, celebrating birthdays, wellbeing events, holidays, cultural activities, charity, etc.)
- Organize logistics for leadership events / team meeting / town halls
- Screening and communicating which activities, meetings, events, etc. the business partner will or will not be able to attend and coordinating all arrangements for attendance at those functions
- Prioritizing and organizing the business partner's time and ensuring that the business partner is adequately prepared for each day's activities; assuring that the business partner has appropriate materials/pre-reads for each meeting in a timely manner
- Arranging all travel, with every detail finalized, to allow the business partner to focus on the business at hand (details will include complete itinerary including hotel, ground transportation, meeting sites, participants with their bios/resumes)
Office Management and Organizational Support:
- Reading, screening, documenting, answering, and filing large amounts of correspondence to reduce or eliminate the need for the business partner to review and forward
- Coordinating and directing the activities of others in the work area- motivating, delegating projects or activities, following up on performance, instructing on deadlines and methods
- Acting as a mentor and resource to other administrative assistants in the company
- Maintaining the highest level of confidentiality of all information obtained from and for the business partner
- Coordinating travel and meetings with and for outside consultants or groups
- Potentially lead committees or teams, including members of various departments and/or components
- Assisting the business partner with personal responsibilities (outside appointments, coordination of schedule for outside activities, special events and travel) as requested
- Collecting, monitoring, analyzing, and communicating metrics as appropriate
- Assisting in the preparation, planning, and execution of external and internal audit processes
- Verifying organizational information is correct in Workday, input changes via HR Solutions as needed
- Contribute toward content creation for town halls and other broad communication events
Communication Management:
- Signing for and/or approving, contingent on delegation authority, on behalf of the business partner, communication materials for distribution
- Preparing letters, documents, and presentations from vague concepts / ideas
- Handling e-mail responses as desired by the business partner (read, evaluate, respond, forward, and/or delete as appropriate)
- Serving as the key contact person, helping to build relationships- as well as minimizing disruptions for direct and indirect business partners
- Communicating independently in response to incoming requests from external customers and accepting accountability for the results of decisions
- Communicating regularly with presidents and CEOs of other Fortune 500 companies, opinion leaders, customers, and senior political figures from around the world
- Maintaining direct, open, and constant communication with the business partner regardless of the location of either
Basic Requirements:
- High School Diploma or GED
- Minimum 5 years administrative assistant experience
Additional Preferences:
- Strong technical skills and proficiency in all utilized systems (e.g., MS Word, Excel, PowerPoint)
- Demonstrated ability to effectively manage complex calendars
- Successful candidate will be comfortable in dealing with upper levels of senior management both internally and externally; handle company confidential information
- Ability to work independently with a high level of self-management, in a dynamic work environment
- Ability to adapt to frequent changes in priorities, to manage multiple diverse tasks, to maintain accuracy, and to meet tight deadlines.
- Ability to collaborate effectively with people to achieve common goals
- Excellent interpersonal skills, verbal and written communication skills
- Strong organizational skills
- Flexibility to adjust plans, work style, and methods as needed
Additional Information:
- Being flexible and on call outside the regular workday, including evenings, weekends, holidays, and vacation time and being available by cell phone, e-mail, and/or voice mail.
- Travel 0-10%
Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.
Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.
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