Job Summary:
The Senior Administrative Assistant provides high-level administrative support to executives and senior management within the organization. This role involves managing schedules, coordinating meetings, handling correspondence, and performing a variety of tasks to ensure the efficient operation of the office. The ideal candidate is highly organized, detail-oriented, and capable of handling sensitive information with discretion.
Key Responsibilities:
- Calendar Management: Coordinate and manage complex calendars, schedule meetings, and arrange appointments for executives and senior management.
- Communication: Serve as the primary point of contact for internal and external communications, including answering phone calls, responding to emails, and handling correspondence.
- Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes. Arrange logistics for meetings, such as room bookings and catering.
- Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and transportation for executives and senior management.
- Document Management: Prepare, edit, and proofread documents, reports, and presentations. Maintain and organize electronic and paper filing systems.
- Project Support: Assist with special projects and initiatives as needed, providing administrative support and coordination.
- Office Management: Oversee office supplies and equipment, ensuring the office environment is well-maintained and functional.
- Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
- Team Collaboration: Work collaboratively with other administrative staff to ensure seamless support across the organization.
Qualifications:
- Education: Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
- Experience: Minimum of 5 years of experience in an administrative support role, with at least 2 years supporting senior management or executives.
Skills:
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Strong attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Professional demeanor and strong interpersonal skills.
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
