Rights/Permissions Assistant

About the Team:

As a member of the Rights and Permissions team you will support the rights clearance function which enables the use of photos, videos and text assets within Higher Education International products and services. Working with colleagues you will manage data processing and other systems-based tasks for multiple, concurrent projects; your manager will help you to prioritize in a way that enables you to achieve your goals of accuracy and effectiveness. There will be opportunities to learn beyond the immediate remit of this role and to set goals that expand your knowledge of rights and permissions. This position is offered as hybrid or remote working. 

Key Responsibilities:

• To work within systems that support the acquisition of third-party media rights: financial processing, entering/managing data relating to image/text/video assets and running reports (training and support will be provided)  

• You will identify tasks within the systems that require escalation or enhancement (e.g., data inaccuracies, process blockers) and be responsible for re-opening and closing them.  

• With support from the rest of the team you will proactively address any backlog of clearance tasks as well as maintain new tasks 

• A key aim of this role will be to work with the HEI R&P team to support the completion (“closure”) of projects and to identify systems records that might need to be re-opened and remediated. 

• You will work closely with the rest of the HEI team and provide support for Project Managers in administrative tasks to meet project schedules. 

• R&P projects generate documentation (digital files), part of your role will be to manage these files to ensure they remain organized and discoverable. 

Key Accountabilities: 

• Achieve clearance task targets to meet project deadlines. 

• Add assessment logs to data management system after project close out. 

• Download hi-res media assets (images/video) as required and upload to data management system. 

• Create content plans (detailed lists of assets for inclusion within products) for projects. 

• Process permission requests as appropriate to ensure that rights are acquired prior to publication / product release  

• Manage the upload of data for new versions of existing projects. 

• Invoice management for clearance tasks that are cost-bearing. 

• Engage with rights initiatives within the wider R&P function. 

• Attend meetings across the line of business to communicate task status. 

Key Challenges 

• Attention to detail - accuracy is key. 

• Work across a variety of projects, simultaneously.

Competencies 

• Fluent English speaker 

• Highly organised, excellent administrator 

• General understanding of Microsoft Office, database management 

• Eager to learn and achieve competency and mastery in bespoke systems. 

• Communication and team-working skills 

• Content, media or publishing experience (or interested to learn) 

• Knowledge of copyright (or interested to learn) 

Education, qualifications & training 

• A good level of academic and/or vocational qualification. 

• Full training and ongoing support for bespoke systems and processes will be provided.  

• An interest in learning, education and digital technologies. 

Pearson is an equal opportunities employer. We do not discriminate against employees or job applicants and select the best person for each job based on relevant skills and experience. We are also committed to building an accurate picture of the make-up of the workforce and encouraging equality and diversity. The information you provide will stay confidential and be stored securely. It will not be seen by those involved in making decisions as part of the recruitment process.