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Job Description:
As bp transitions to an integrated energy company, we must adapt to a changing world and maintain competitive performance. Bp's customers & products (C&P) business area is setting up a business and technology center (BTC) in Pune, India. This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale, leveraging technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC.
About the Role
The Property Analyst is responsible for handling lease and vendor administration, including setup, payments, invoicing, and reconciliation. This role ensures data accuracy in all property related fields whilst coordinating various operational processes, managing risks, and providing ongoing support for continuous improvement and automation efforts.
What you will deliver-
General Responsibilities
Lease Administration: Administrate E2E lease/vendor setup, payments, invoicing and reconciliation.
Payments: Process "non-rent" contractual payments, on-charges, reimbursements, and invoices for rent and "non-rent" expenses via SAPRE or other payment systems.
Liaison: Communicate with tenants/landlords on finance queries and vendor data setup.
Reporting: Prepare weekly arrears reports and monthly cashflows.
Support: Assist with credits, write-offs, stranded items and payment issues.
Data Accuracy: Ensure lease, owned, and vendor data in SAPRE is accurate and up to date.
Utility Management: Use 3rd party utility data for payment and reporting. Issue management and investigation; onboard/offboard sites with utility providers.
Compliance: Process and provide data for HSSE and site license compliance; handle site operating licenses.
Payment Files: Review 3rd party payment files for accuracy and prepare for AP mass upload.
Filing: Maintain and archive paperwork as per Audit/Tax procedures.
Procedure Updates: Update documented procedures (DTPs) as processes change.
Training: Capability to train team members in process.
Communication: Maintain strong links with stakeholders to resolve issues.
Coordination: Manage 3rd party activities to meet KPIs; coordinate IT tickets and purchase orders process; seek DoA where required.
Risk Management: Advise on portfolio risks and support issue resolution and CI projects.
General Support: Provide ongoing and ad hoc team support.
CI Support: Raise process adaptation and opportunities to automate operating procedures.
IT Tickets: Manage IT ticket processes (CR, ACF, RTMs).
Experience & Qualifications
Bachelor's in finance/accounting/Property Coordinator.
Medium to above average skills in Microsoft tools; Word, Excel, Teams, SharePoint & Outlook
SAP ERP use
Minimum 3 years' experience within property lease administration/coordination in large retail or multisite organizations.
Ability to work under stress to meet deadlines.
Familiarity with global hub networks.
High-level problem-solving skills.
Strong business analytics experience.
Knowledge of accounts payable, receivable, arrears, banking, and credit management.
Strong interpersonal and communication skills.
Good relationship management skills and highly collaborative.
Continuous Improvement: Participate in and seek CI across systems and processes.
Experience with lease management systems (e.g., SAP Real Estate) and 3rd party property tools (e.g., Utility & Council platforms).
Shift time zone -AEST or AEDT ANZ
You will work with
Key internal stakeholders; Business Approvers, Property Advisors, Network and Asset Managers, Management Accountants, Global SAPRE Systems Teams, Payments, Procurement and Master data HUBS.
Key External stakeholders; Landlords, Tenants, 3rd party service providers, Vendors and Auditors.
The team is highly engaged, proactive and collaborative. They work together closely to connect with stakeholders, solve problems, and ensure lease and finance obligations, KPI’s and compliance is met.
Why Join our team?
At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly. Diversity Statement: At bp, we provide an excellent environment and benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others! Diversity sits at the heart of our company and as an equal opportunity employer, we stay true to our mission by ensuring that our place can be anyone's place. We do not discriminate based on race, religion, colour, national origin, gender and gender identity, sexual orientation, age, marital status, veteran status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application and interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.
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Why Join our team?
At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly. Diversity Statement: At bp, we provide an excellent environment and benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others! Diversity sits at the heart of our company and as an equal opportunity employer, we stay true to our mission by ensuring that our place can be anyone's place. We do not discriminate based on race, religion, colour, national origin, gender and gender identity, sexual orientation, age, marital status, veteran status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application and interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.
Travel Requirement
Relocation Assistance:
Remote Type:
Skills:
Legal Disclaimer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.