Project Procurement Manager

How will you CONTRIBUTE and GROW?Within project execution, the Project Procurement Manager (PPM) secures the accurate execution of all activities of the procurement process from the proposal phase till the fulfillment of the obligations agreed with the client. The mission of the PPM is to plan and coordinate all procurement activities within proposals and projects and to ensure that the necessary data and instructions are properly distributed and that work is carried out according to the strategies and polices defined. The PPM is focal point for the Project Manager in respect of all activities within the Supply Chain Management Organization, i.e. Category and Project Procurement, Transport and Logistics, Inspection & Expediting and Quality.

During Proposal Phase Participate in Kick-Off meeting and all other proposal
meetings
a. Analyse ITB from client : review procurement specification with disciplines, identify with discipline leader potential impact of procurement requirements
b. Define procurement organization in line with proposal’s specific needs
c. Define the procurement strategy together with the Global Category Managers (directly or through the Category Buyers), i.e. which equipment/bulks will be cost estimated in-house, which request offer from suppliers, which should be pre-negotiated, and which strategic directions/partnerships are to be considered
d. Define with the Transport & Logistic team the Transport & Logistic strategy. Identify the constraints, limitations and opportunities. Approve risk assessment related to Transport, Logistics and site work strategy
e. Define with Inspection & Expediting team the project constraints, Customer requirements and applicable regulations to be taken into consideration in the procurement strategy. Identify the impact on schedule, man-hours, organization and costs.
f. Prepare and distribute a commercial guideline to be followed by the Procurement team (“back-to-back” principle) during the proposal phase
g. Obtain and consolidate man-hours calculation for each discipline within Procurement Function
h. Prepare the suppliers list together with Category Buyers and respective engineering departments under consideration of existing restrictions (customer vendor list, local content, etc.)
i. Check of supplier qualification
j. Prepare “instruction to bidders” as part of the RFQ
k. Receive requisitions from respective technical departments and coordinate with respective Category Buyers/Project Buyers who then will issue the RFQs
l. Obtain commercial bid comparisons originated from received quotations from Category Buyers/Project Buyers
m. Make available pre-selected data to estimating department

During Execution Phase
a. Analyze the client contract and prepare a contract excerpt for procurement team
b. When multi center execution involved, implement the procurement organization specific to project need
c. Review man-hour related to Procurement calculation of contract award estimate. Ensure approval of Inspection & expediting organization and budget by project management shortly after Project Inspection Plan Meeting.
d. Distribute man-hour related to Procurement budget to disciplines and Centers involved
e. Plan manpower capacity in cooperation with and validated by the Head of Project Procurement Management
f. Coordinate with respective Department Heads for the nomination of Project Buyers, Category Buyers, Project Logistic Manager and Inspection & Expediting organization.
g. Assess need for specific tools and methods needed in view of project execution within procurement field
h. Create file structure on M-drive or on Hyades LiveLink or on Alair
i. Create Commercial Procurement Procedure (CPP) including:

Design procurement packages together with Category Buyers, Project Buyer, and Engineering Management
k. Create and coordinate the Project Procurement Plan (PPP) together with Category Buyers and Project Buyer; assign suppliers to procurement packages. Update the PPP on the regular basis.
l. Ensure Project Supplier Progress Report is regularly updated by Project I&E stakeholders and
validate reasons/causes of delay if applicable.
m. Define critical equipment list (long-lead items, single source, etc.)
n. Create a project-specific Commercial Clarification Protocol based on the standard protocol
o. Execute Kick-Off meeting (or communication) with the nominated SCM team
p. Participate in project-/order-meetings/on scheduled/fixed days
q. Report to project management
r. Execute procurement meetings (Category Buyers, Project Buyer, Inspection & Expediting Manager , Project Logistic Manager)
s. Review monthly and, if necessary, revise man-hour budget
t. Forward “NCR” notice to Category Buyers, Project Buyer for further action. Coordinate periodic review of NCR progress and escalate whenever needed in order not to put project under risk.

___________________Are you a MATCH?

Education: Minimum, a Bachelor’s degree
Discipline: Commercial, Business Administration, Engineering
Work Experience: At least 15 years of experience in project procurement plant business or category management: Two experiences mandatory: Procurement experience (as Project Buyer, Category Buyer, Junior PPM, etc.) and real experience in a leadingprocurement position for the execution of a complete project from KOM till end.

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.