Project Document Controller

Req ID:463934 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 

NETWORK & LINKS:

INTERNAL

• Project/Program core team
• Electronic Documentation Management System (EDMS) Key User
• Documentation management Process Correspondent
• Product Line (PL) Process owner (if any)

EXTERNAL

• Project/Program Customer
• Suppliers

OVERALL PURPOSE OF THE ROLE:

• Define and implement Documentation Management within the Project/Program organization.
• Define and Monitor complete Project/ Program Documentation
• Execute Documentation Life Cycle
• Support the Project/Program Documentation Manager (PrDM) of the relevant project/ program

RESPONSIBILITIES:

• Key accountabilities:

  
  
• Applies the rules defined in the Documentation Management Plan (DMP), Metadata
• Controls documentation formal homogeneity: template, reference, version,
• Controls contractual documentation according to cust

  Key accountabilities:

  
  
• Applies the rules defined in the Documentation Management Plan (DMP), Metadata
• Controls documentation formal homogeneity: template, reference, version,
• Controls contractual documentation according to customer requirements,
• Assigns reference, when needed, to the documentation produced and controls the electronic files identification and customer identification (if relevant),
• Checks the identification used by entities and partners,
• Records in the EDMS all technical and management documentation from external entities,
• Makes sure internal validation of Project/Program documents is done before submission to Customer,
• Prepares and records documents submission to Customer/Partners,
• Sends documentation according to internal and external distribution list,
• Provides documentation reporting and indicators according to Documentation Manager’s requests,
• Deliver the Project/Program documentation on due time to Customer according to Documentation availability,
• Follows Customer and stakeholder’s documentation status,
• Creates and updates the document contractual templates according to contractual requirements,
• Creates and updates the document internal templates,
• organises, in applying internal rules/instructions, Document translation, record management and physical archiving.
• Suggests improvements of the activity (REX on documentation issues: process, organisation)

• Performance measurements :

  
  
• Documentation Management KPIs (Quality, Delivery of in contractual documentation in due time)
• Perform overview about milestones in general, Billing milestones, penalties
• Adherence to process, measured by process inspection
• Qualifications & Skills:
  
  EDUCATION
  

• Bachelor’s degree

BEHAVIORAL COMPETENCIES:

• Fluent in English
• Good knowledge of Microsoft Office suite
• Structured Way of Working, Process Oriented

TECHNICAL COMPETENCIES & EXPERIENCE 

• Document Control, Document Management, Data Control, EDMS (Electronic Document Management System) etc.

EXPERIENCE / SKILL SET

• Should have at least 5 to 8 years’ experience as a Project Document Controller
   Language Skills: Proficient in English language

• IT Skills: MS office tools (Word, Excel, PowerPoint), EDMS

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.