Principal IT Project Lead - Project Manager

Careers that Change Lives

Within the Global Regions ITMO department we are looking for a principal IT project coordinator/ IT project lead (referred to as principal IT project coordinator). The principal IT project coordinator works independently with general supervision on larger, moderately complex portfolio, program and project (PPP) assignments to support. As part of supporting PPP initiatives, the principal IT project coordinator takes full responsibility of the outcomes via effective organization and leadership regarding e.g.: business case and benefits management, stakeholder management, risk management and issue resolution, planning and control, change management and quality management. The principal IT project coordinator directs and supports one or more PPP teams, engaged in global initiatives across functional and regional organizations, and contributes to the completion of initiative milestones. The principal IT project coordinator also makes adjustments or recommends enhancements in systems and processes to solve problems or improve effectiveness.

A Day in the Life
We offer you a position where you develop and manage all facets regarding supporting activities regarding PPP-initiatives from intake through implementation and closure. You ensure the PPP-initiatives adhere to all Corporate and IT policies and standards and are responsible for effectively managing the constraints of project management: Scope, Cost, Schedule, Quality. As a principal IT project coordinator, you provide technical, analytical guidance and recommendations to leadership governance bodies, communication & reporting and keep current on advances and best practices in project/delivery management methodologies. You pro-actively support deliver and/or manage initiatives you are responsible for and work with different stakeholders to achieve desired results.  You act as a mentor to other IT project coordinators. The majority of time is spent delivering and overseeing supporting the PPP-initiatives – from design to implementation - adhering to policies, using specialized knowledge and skills normally acquired through advanced education. As a IT principal project coordinator you communicate primarily and frequently with internal stakeholders to share information, status, needs and issues in order to inform, gain input, and support decision-making.

Responsibilities may include the following and other duties may be assigned.

As a principal IT project coordinator, you take full responsibility for the supporting activities regarding PPP-initiatives: definition, documentation and successful completion of PPP supporting activities (typically with significant business, political, or high-profile impact, and high-risk dependencies). You adopt and adapt project management methods and tools, selecting appropriately from plan-driven/predictive approaches or more adaptive (iterative and agile) approaches and translate this to the Medtronic IT-environment. Regarding the PPP-initiatives you support, you ensure that effective project control, change control, risk management and testing processes are maintained. You monitor and control resources, revenue and capital costs against the initiative(s) budget and manage expectations towards the PPP-responsible. As principal IT project coordinator you have defined authority and accountability for actions and decisions within a significant area of work, including technical, financial and quality aspects. 

I.    Reporting & PPP support.
1.    Ensure timely delivery & quality of overall reporting and PPP deliverables;
2.    Responsible for monitoring and reporting on budget and resources;
3.    Challenge Portfolio, Program, Project and Prdouct Managers with respect to PPP deliverables timeliness, quality, accuracy and integrity;
4.    Prepare financial reporting and analysis;
5.    Prepare and lead meetings and make minutes of meeting if required;
6.    Consequent follow-up on actions.
7.    Timely escalation of issues to all relevant stakeholders.
8.    Support different type of projects Salesforce, SAP, Data & Analysis space, etc.
9.    Release management support activities.

II.    PPP Services.
1.    Co-develop PPP plans and proactively assist regular scheduling activities;
2.    Provide accurate PPP dashboard reporting & metrics (status on the triple constraints);
3.    Provide guidance during the financial forecasting (budget) process and proactively assist regular financial management. initiation of PO’s, follow-up of SAP actuals, etc.
4.    Structure regular review and tollgate meetings;
5.    Prepare communication and/or escalations on the issues/risks and the required contingency/mitigation actions to the project sponsor and stakeholders;
6.    Secure documentation of all relevant PPP documents, decisions and changes.

III.    Improvements & Innovation
1.    Deliver proactive input into PPP Process, -Governance and –Documentation improvements;
2.    Support the roll-out and embedding of PPP management methods;
3.    Participate initiatives to improve the efficiency and effectiveness of the project management processes in cooperation with IT Means & Methods.

Must Have: Minimum Requirements
•    Bachelor +  or Master degree .
•    Total 14+ years of IT experience and 9 years of relevant experience.
•    Fluent in English speaking & writing.
•    Excellent communication skills (verbal and written).
•    Financial savviness.
•    Understanding of PPP systems (PlanView) and methodology like PMP, Prince II, Agile/Scrum
•    Broad business understanding and deep understanding of own specialism(s).
•    able to perform highly complex work activities covering technical, financial and quality aspects.
•    Knowledge/experience with PPP Management and/or Project Coordination.

Nice to Have
•    Demonstrates clear leadership, self-propelling and responsiveness.
•    Communicates effectively at all levels to both technical and non-technical audiences.
•    Quick learner with a strong drive
•    Flexible, pragmatic, structured and stress-resistant 
•    Strong sense of responsibility/ownership and is down-to earth.
•    Hands-on, pro-active & problem solving attitude.
About Medtronic
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life.  We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future.
Physical Job Requirements
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager, recruiter or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)