The key responsibilities include but are not limited to:
Employees Personal file and records management
Manages and maintain employees records
Maintain HR dashboard with accurate numbers
Payroll Administration
Manages interaction with outsourced payroll platform and service providers.
Run and review timesheet export reports from Workday to interface with the Payroll system
Provide payroll vendor with accurate employee data necessary to process employee pay, including time and attendance files, tax changes, retroactive adjustments, paperwork, special pays, and paid time off adjustments
Supports the Business Support Centre (BSC) in the administration of the monthly payroll cycle & benefits in accordance with labour regulations and standard operating procedures on activities, that must be done locally for legal reasons and cannot be transferred to the BSC
Liaises with Finance to ensure that monthly pension contributions & NPS are submitted to or the relevant social security scheme by deadline
Ensures that all eligible employees are registered for the relevant pension scheme with exemptions being sought as required
Follows local regulations and best practices relating to payroll and social security programs; serves as a subject matter expert on local labour law for colleagues in the BSC
Coordinates effectively with Finance and the BSC on consolidation and reconciliation exercises
Ensures current payroll adheres to tax requirements and relevant laws associated with the employee wage rate
Ensures attendance and leave policy are in order
Attendance & Leave audits and inputs management for payroll purposes.
Flexi benefits schemes are executed as per timeline-monthly
EXPAT cost management in consultation with consultant
Benefits
Ensures that employees and their eligible dependents are informed of all applicable benefits linked to their employment,; successfully registers, tracks and ensures payment for all benefits utilised
Oversees the leave management system and ensure compliance with leave policies
Ensures that all employees and eligible dependents are enrolled in applicable insurance policies; that leavers are removed from all Air Liquide benefit schemes; and that members lists are current and updated.
Handling Group Health Insurance and Group Personal Accident Policy
Expat benefits management
Provide immediate support to any Medical emergency/insurance requirement aligning between employee & Insurance providers
Onboarding & Offboarding
Participates in the successful onboarding of new joiners through the provision of inductions related to employee benefits, leave management systems and payroll
Coordinates with travel agents, relocation partners, IMOB and the PRO to ensure all logistics are secured for new joiners arriving from overseas
Supports offboarding activities for leavers including move management logistics for expat employees returning to their home entity
Ensuring employee exit cycle by taking accountability in full and final settlement of employees ,providing service and relieving letters, recovery deductions
HR Administration
In collaboration with Finance, contributes to HR invoice processing and reconciliation and H Forms inputs
Ensures that all employee and HR data is updated; Contributes to an effective data management system including the digitization of files, the archiving of hard copies, and the management and organisation of shared folders and databases
Generates a variety of scheduled and ad hoc reports from the HRMS and other data sources
Contributes to budget and forecasting exercises as required
Supports the internal and external audit process as required
Participates in the development and refinement of HR processes, systems and policies
Supports the HR team in knowledge transfer activities and stabilisation of the newly created BSC
Any other tasks required by the Lead HRBP that is needed to successfully implement the local HR strategy & requirements
Proactively address employee’s queries /grievances related to Payroll/ reimbursement/ PF withdrawal/KYCs/ ESIC Cards/attendance & leaves
Qualifications & Experience:
Bachelor's Degree in Accounting, Finance, Business Administration, or a related field
Good knowledge of payroll process
Sound knowledge on regulations, Labor laws and Labor codes
Minimum 5 years of Payroll administrative experience
Minimum 2 years of experience in preparing payroll files for expat compensation
Experience creating POs in an ERP (eg - MS Business Dynamics)
Experience in a large manufacturing organisation having operations across multiple states in India
Skills and Competencies:
Strong communication skills, both written and verbal communication in English
Experience within a transformational or change environment is advantageous
A demonstrable ability to establish effective working relationships at all levels of the organisation
A hospitality mindset with a desire to exceed client expectations,
empathetic to customer needs,
Proactive in resolution of queries.
Organised and detail-oriented with excellent time management skills
Proficiency in Google Workspace tools, with advanced skills in Google Sheets
Ability to maintain discretion and confidentiality
Analytical skills
Our Differences make our Performance
At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.