Officer - Accounts - Corporate Office (Mumbai)- On Contract

About Rentokil PCI

Rentokil PCI is the leading pest control service provider in India. A Rentokil Initial brand, Rentokil PCI was formed in 2017 through a joint venture (JV) between Pest Control India, the number one pest control company in India, and Rentokil, the world’s leading pest control brand. Rentokil PCI aims to set new standards for customer service having operations across 300 locations in India. 

For more details: https://www.rentokil-pestcontrolindia.com

About Role: The job is on contract basis for 3 months

Job Responsibilities:

GL Reconciliation:

Monthly Reconciliation of the GL Items as Part of the 26 Keys for Accounting and Audit Processes:

• i) ESIC Payable
• ii)National Insurance - Including LIC and National Medical Insurance
• ESIC - Monthly entries and journal vouchers will be passed based on details received from superiors for the ESIC ledger
• Verification and the necessary entries in NAV will be conducted in coordination with superiors related to the respective GL items

GST Input Credit:

• Update booked invoices in the Google sheet
• For unmatched invoices, check with the respective departments or branches to obtain the necessary details for claiming GST Input credit.
• Follow up with branches and vendors, if necessary, to obtain proof of GST payment from them. If payment has not been made, then follow up for the payment of GST and share proof of payments.
• If the vendor has not paid GST, then follow up with them through the concerned department or vendors to recover the GST amount from their forthcoming payments against invoices or to withhold their payments until proof of GST payment is received from them.

Monitor PSD and Procurement Payment

• Maintain a record of invoices booked for each procurement period
• Ensure that payment requests for utility payments (such as broadband) are received well in advance
• Ensure that invoices are booked promptly, and payment batches are prepared with entries made on a regular weekly basis for H2H payments.
• Record the credit memos received from the SCM Department and make the necessary entries in the books to provide credit to the concerned branch for P&L (Profit and Loss) evaluation purposes.

Records Maintenance

• Ensure that invoices are correctly received from the Procurement Department and PSD branches, accompanied by proper supporting documents for booking (freight, warehouse rent, transport, and wari).
• Oversee Google Drive to verify that bills related to freight payments, courier expenses, and wari are booked on a daily basis, and payments are processed per the company's credit payment policy

Timely payment of Procurement Bills\Local Vendor bills - PSD

• Ensure timely payments in response to requests received on the Local Vendor Payments Portal or through emails, especially in urgent cases
• Verify that all documents and details have been received, verified, and approved and that the necessary procedures have been followed before releasing payments related to vendor expenses.
• Maintain payment details, including UTR (Unique Transaction Reference) numbers, for weekly NEFT payments made to vendors, both in Procurement and PSD branches, to provide this information whenever required.
• Provide the necessary details for the settlement of employees' (FNF) payments to the HR-Payroll Department.

Other Responsibilities:

• Maintain records of bank details for newly created local vendors as per requests received, along with the requisite supporting documents received from branches in soft copy format
• Check the Utility Portal for telephone and broadband bills paid through Pay U, book the invoices, and process the journal vouchers to apply them to the respective IDs (adjusting the booking against the payment made)
• Share the list of invoices for which payment has been made but invoices have not been received with superiors for arranging the said invoices
• Provide necessary assistance to the Taxation Department as required

Key Result Areas:

• GL Reconciliation and Compliance
• GST Input Credit Management
• Records Maintenance and Invoice Processing
• Vendor Management