Office Coordinator

• Ensuring smooth administrative support for the office

  
  

• Dealing with suppliers to provide the administrative support.

  
  

• Implementing other administrative tasks as needed and upon request.

  
  

• Purchase office supplies, stationery, laptop, landline…

  
  

• Provide administrative assistance to staff and management.

  
  

• Work with HR Manager to organize staff activities.

  
  

• Coordinate travel and lodging accommodation for staff, management and visitors.

  
  

• Coordinate the services of visa and resident cards for expatriates and foreign visitors.

  
  

• Liaise with the building management to maintain good office services (air conditioning, power, hygiene, safety, etc.)

  
  

• Make sure that offices are in good conditions (air-conditioning, electricity, drinks, telephone, meeting rooms, office furniture and stationery, etc.); negotiate with suppliers to be provided best services with cost effectiveness.

  
  

• Maintain and update contact lists.

  
  

• Manage and preserve Company Stamp: ensure that documents are signed and stamped appropriately.

  
  

• Supervise tea ladies as well as hygiene and maintenance services.

  
  

• Coordinate the repair and maintenance of office equipment.

  
  

• Follow up office administration contracts.

  
  

• Assist in other administrative support as requested by superiors.

  
  

• Advise the management on changes or solutions to improve the office management when necessary.

  
  

Knowledge, Skills and Experience:

• Good command of communication skills, both spoken and writing in English.

  
  

• Good command of general administration and office protocol

  
  

• Good organization skills

  
  

• Strong communication and interpersonal skills

  
  

• Good sense of responsibility and teamwork

  
  

• Carefulness at work

  
  

• Open-minded and strong service mindset

  
  

• Ability to work independently with little guidance from HR Manager.

  
  

Key Skills

What’s In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It’s not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

Don’t meet every single requirement? Apply anyway.

At Tech Data, a TD SYNNEX Company, we’re proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If you’re excited about working for our company and believe you’re a good fit for this role, we encourage you to apply. You may be exactly the person we’re looking for!

We are an equal opportunity employer and committed to building a diverse team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment based on merit, without regard to race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law. To support our diversity and inclusion efforts, we may ask for voluntary gender disclosure information. This data will be used solely to improve our hiring practices and ensure fair treatment for all candidates.